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Final Demand Letter

Final Demand Letter Template for Belgium

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Key Requirements PROMPT example:

Final Demand Letter

"I need a Final Demand Letter in Dutch and French for a B2B debt of €45,000 related to unpaid manufacturing equipment, with a final payment deadline of March 15, 2025, and including statutory interest calculations under Belgian law."

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Document background
The Final Demand Letter is a critical document in Belgian debt recovery procedures, serving as the last formal attempt to collect payment before pursuing legal action. It is typically used after previous payment requests have been unsuccessful and represents the final step in the amicable debt collection process. The document must comply with strict Belgian legal requirements, including the Law of 2 August 2002 for business debts and the Law of 20 December 2002 for consumer debts. The letter should include comprehensive details about the debt, payment history, applicable interest rates, and clear payment instructions. In Belgium's bilingual regions, additional language requirements may apply. This document is crucial for establishing a clear record of attempted collection before proceeding with legal enforcement measures.
Suggested Sections

1. Sender Details: Full legal name, address, and contact information of the creditor or their representative

2. Date and Reference: Current date and any relevant reference numbers for the debt

3. Recipient Details: Full legal name and address of the debtor

4. Subject Line: Clear indication that this is a Final Demand Letter (Laatste Aanmaning/Mise en Demeure)

5. Debt Details: Specific amount owed, origin of the debt, invoice numbers, and dates

6. Payment History: Summary of previous payment requests and communications

7. Formal Demand: Clear statement of demand for payment, including the total amount and deadline

8. Legal Consequences: Statement of legal actions that will be taken if payment is not received

9. Payment Instructions: Clear instructions on how and where to make the payment

10. Closing: Professional closing statement and signature block

Optional Sections

1. Interest Calculation: Detailed breakdown of interest charges, used when applying statutory or contractual interest

2. Previous Correspondence Reference: List of previous communications, used when there has been extensive prior communication

3. Settlement Options: Alternative payment arrangements or settlement offers, included when the creditor is willing to negotiate

4. Consumer Rights Notice: Required when dealing with consumer debtors under Belgian consumer protection laws

5. Language Disclaimer: Required in bilingual regions of Belgium to comply with language laws

Suggested Schedules

1. Invoice Copies: Copies of all relevant unpaid invoices

2. Payment History Statement: Detailed statement showing all transactions and payment attempts

3. Original Contract: Copy of the original agreement or contract that established the debt

4. Interest Calculation Sheet: Detailed breakdown of how interest and late payment charges were calculated

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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alex.den.21@genieai.co
Relevant Industries

Financial Services

Retail

Manufacturing

Professional Services

Construction

Healthcare

Technology

Telecommunications

Utilities

Transportation and Logistics

Real Estate

Wholesale Trade

Education

Business Services

Relevant Teams

Legal

Finance

Accounts Receivable

Credit Control

Customer Relations

Compliance

Risk Management

Treasury

Commercial Operations

Administration

Relevant Roles

Credit Controller

Accounts Receivable Manager

Financial Manager

Legal Counsel

Collections Specialist

Finance Director

Credit Management Officer

Debt Recovery Specialist

Business Development Manager

Commercial Director

Company Secretary

Treasury Manager

Risk Manager

Customer Relations Manager

Compliance Officer

Industries
Belgian Civil Code (Code Civil/Burgerlijk Wetboek): Fundamental law governing contractual obligations, payment terms, and general principles of debt collection in Belgium
Law of 2 August 2002 on Combating Late Payment in Commercial Transactions: Specifies rules regarding payment terms, interest rates for late payments, and compensation for recovery costs in B2B transactions
Belgian Judicial Code (Code Judiciaire/Gerechtelijk Wetboek): Provides procedural requirements for legal notices and formal demands before initiating court proceedings
Law of 20 December 2002 on Amicable Recovery of Consumer Debt: Regulates debt collection practices when dealing with consumers, including requirements for content and format of demand letters
Belgian Enterprise Code (Code de droit économique/Wetboek van economisch recht): Contains provisions on unfair commercial practices and requirements for business communications
Law of 6 April 2010 on Market Practices and Consumer Protection: Provides additional consumer protection measures that may affect the content and tone of demand letters sent to consumers
Belgian Law on Electronic Communications: Relevant if the final demand letter is to be sent electronically, governing electronic signatures and legal validity of electronic communications
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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