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Security Deposit Refund Letter

Security Deposit Refund Letter Template for Austria

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Key Requirements PROMPT example:

Security Deposit Refund Letter

"I need a Security Deposit Refund Letter for my residential tenant who is moving out on March 15, 2025, with a full refund of their €2,000 deposit as the property is in perfect condition."

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Document background
The Security Deposit Refund Letter is a crucial document in Austrian property management and tenancy relationships, used when a lease agreement comes to an end and the security deposit (Kaution) needs to be returned to the tenant. This document is required under Austrian law, specifically the Mietrechtsgesetz (MRG) and ABGB, which mandate proper documentation and timely return of security deposits. The letter serves multiple purposes: it confirms the end of the tenancy, documents the condition of the property, details any deductions made from the deposit, includes interest calculations where applicable, and specifies the final refund amount and payment method. It helps protect both landlords and tenants by providing a clear record of the deposit settlement and helps prevent future disputes regarding the deposit return.
Suggested Sections

1. Letter Header: Date, sender's and recipient's full names and addresses

2. Property Reference: Clear identification of the rental property address and relevant rental agreement details

3. Tenancy Period: Specification of the start and end dates of the tenancy

4. Initial Deposit Amount: Statement of the original security deposit amount and date received

5. Property Inspection Results: Brief summary of the final property inspection findings

6. Refund Amount: Clear statement of the total amount being refunded

7. Payment Details: Specification of how and when the refund will be provided, including bank account details if applicable

8. Closing: Formal closing, signature block, and contact information

Optional Sections

1. Deductions Section: Detailed breakdown of any deductions made from the deposit, including reasons and amounts - include when there are legitimate deductions for damages or unpaid rent

2. Interest Calculation: Calculation of interest earned on the deposit as required by Austrian law - include when the deposit was held in an interest-bearing account

3. Dispute Resolution: Information about the tenant's right to dispute the deductions and the process for doing so - include when there are deductions or potential disagreements

4. Outstanding Utilities: Reference to any pending utility bills or adjustments - include when final utility bills are not yet settled

Suggested Schedules

1. Move-out Inspection Report: Detailed documentation of the property's condition at the end of tenancy

2. Photographic Evidence: Photos documenting the property's condition and any damages if applicable

3. Deduction Calculations: Itemized list and calculations for any deductions made from the deposit

4. Original Deposit Receipt: Copy of the original deposit payment receipt

5. Utility Bills Summary: Summary of final utility readings and bills if relevant to the deposit refund

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Property

Student Housing

Corporate Real Estate

Hospitality

Retail Space Leasing

Relevant Teams

Legal

Property Management

Operations

Administration

Finance

Compliance

Real Estate

Tenant Relations

Facilities Management

Document Control

Relevant Roles

Property Manager

Real Estate Manager

Leasing Administrator

Legal Counsel

Tenant Relations Manager

Housing Officer

Facility Manager

Real Estate Agent

Building Manager

Account Manager

Operations Manager

Administrative Assistant

Compliance Officer

Industries
Mietrechtsgesetz (MRG) - Austrian Tenancy Act: The primary legislation governing residential tenancies in Austria, including provisions about security deposits, their handling, and return conditions
Allgemeines Bürgerliches Gesetzbuch (ABGB) - Austrian Civil Code: Contains general contract law principles and specific provisions regarding rental agreements and security deposits, particularly §1096-1109 covering rental contracts
Konsumentenschutzgesetz (KSchG) - Consumer Protection Act: Provides additional protection for tenants when they are consumers, including regulations about unfair contract terms and deposit handling
Zinsenrechts-Änderungsgesetz (ZinsRÄG): Regulates interest rates applicable to security deposits held by landlords
Wohnungseigentumsgesetz (WEG) - Condominium Act: May be relevant if the property is part of a condominium complex, affecting how certain charges and deposits are handled
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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