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Deposit Refund Form

Deposit Refund Form Template for Austria

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Key Requirements PROMPT example:

Deposit Refund Form

"I need a standard Deposit Refund Form for returning a residential apartment security deposit in Vienna, Austria, with provisions for deducting repair costs and including photo documentation of damages."

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Document background
The Deposit Refund Form (Kautions-Rückerstattungsformular) is a essential document used in Austrian property rental transactions to formalize the return of rental deposits. This document becomes relevant at the end of a tenancy agreement when the deposit (Kaution) needs to be returned to the tenant. The form captures crucial information including property details, parties involved, original deposit amount, any deductions, and final refund amount. It complies with Austrian tenancy law (Mietrechtsgesetz) and civil code (ABGB) requirements, providing legal protection for both landlords and tenants. The document is particularly important as it creates a clear paper trail for the deposit return process and helps prevent future disputes regarding the handling of rental deposits.
Suggested Sections

1. Form Title and Date: Clear identification of the document as a Deposit Refund Form (Kautions-Rückerstattungsformular) with current date

2. Property Details: Address and identification of the property for which the deposit was originally paid

3. Parties Information: Complete details of both landlord/property manager and tenant, including names, addresses, and contact information

4. Deposit Details: Original deposit amount, date paid, and any reference numbers or identifiers

5. Bank Account Information: Tenant's bank details for deposit return transfer (IBAN, BIC, account holder name)

6. Refund Amount: Final amount to be refunded, including any deductions and their justification

7. Confirmation Statements: Standard statements confirming the completion of the tenancy and mutual agreement on the refund amount

8. Signatures: Space for dated signatures of both parties

Optional Sections

1. Deduction Itemization: Detailed breakdown of any deductions from the deposit, to be included when there are deductions to be made

2. Property Inspection Results: Summary of final property inspection findings, to be included when relevant to deposit deductions

3. Dispute Resolution: Additional section outlining process for disputes, to be included in cases where there's disagreement about deductions

4. Third Party Authorization: Section for authorization details when a third party is involved in receiving the refund

Suggested Schedules

1. Photographic Evidence: Photos documenting any damage or issues leading to deductions, if applicable

2. Inspection Report: Copy of the final property inspection report, if relevant to deposit deductions

3. Receipts for Repairs: Copies of invoices or receipts for any repairs or cleaning that led to deposit deductions

4. Original Deposit Receipt: Copy of the original deposit payment receipt for reference

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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alex.den.21@genieai.co
Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Property

Student Housing

Serviced Apartments

Retail Space Rental

Office Space Rental

Industrial Property

Hospitality

Relevant Teams

Real Estate Operations

Property Management

Legal

Finance

Accounts Payable

Tenant Relations

Administrative Support

Compliance

Asset Management

Facility Management

Relevant Roles

Property Manager

Real Estate Agent

Leasing Manager

Building Manager

Facility Manager

Legal Counsel

Tenant Relations Manager

Housing Administrator

Real Estate Administrator

Accounts Payable Specialist

Finance Manager

Property Management Assistant

Rental Coordinator

Compliance Officer

Industries
ABGB (Allgemeines bürgerliches Gesetzbuch): Austrian Civil Code - Contains fundamental provisions about contracts, obligations, and legal transactions including the basic framework for deposits and their refund
Mietrechtsgesetz (MRG): Austrian Tenancy Act - Specifically regulates rental deposits, their maximum amount (usually limited to 6 months' rent), and conditions for their return
Konsumentenschutzgesetz (KSchG): Consumer Protection Act - Provides additional protection for consumers in contractual relationships, including provisions about unfair contract terms
DSGVO (Datenschutz-Grundverordnung): General Data Protection Regulation (GDPR) - Regulates the processing of personal data that needs to be included in the deposit refund form
Unternehmensgesetzbuch (UGB): Austrian Commercial Code - Relevant for business-related deposits and commercial transactions involving deposits
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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