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Data Subject Access Request Form

Data Subject Access Request Form Template for Austria

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Key Requirements PROMPT example:

Data Subject Access Request Form

"I need a Data Subject Access Request Form in both German and English for my Austrian tech company, which processes customer data across multiple departments, to be implemented by March 2025."

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Document background
The Data Subject Access Request Form is a crucial document required for compliance with both EU GDPR and Austrian data protection legislation. It is used when individuals wish to exercise their fundamental right to access personal data held about them by organizations. The form must be provided by all entities processing personal data in Austria, regardless of their size or sector. It should collect sufficient information to verify the requester's identity according to Austrian legal standards, specify the scope of the request, and include appropriate privacy notices. The document must be available in German and may be provided in other languages, though German remains the legally binding version. Organizations must process these requests within 30 days under GDPR, making a standardized form essential for efficient handling.
Suggested Sections

1. Data Subject Information: Essential personal details of the individual making the request, including full name, contact information, and any reference numbers if they are an existing customer/employee

2. Verification of Identity: Section specifying what identification documents are required to verify the requester's identity in accordance with GDPR requirements

3. Request Details: Specific information about what personal data is being requested, including relevant time periods and types of data

4. Format Preferences: How the data subject would like to receive their information (e.g., electronic format, hard copy)

5. Declaration: Statement confirming that the information provided is accurate and that the individual understands how their information will be used

Optional Sections

1. Representative Information: Only required if the request is being made by someone acting on behalf of the data subject, including details of the representative and their authority to act

2. Specific Department Selection: Optional section for large organizations where the data subject can indicate specific departments that might hold their data

3. Previous Requests: Section to indicate if any previous DSARs have been made and their dates, useful for organizations tracking repeat requests

4. Urgency Information: Optional section for cases where expedited processing is requested, allowing the data subject to explain why

Suggested Schedules

1. Identity Verification Requirements: List of acceptable identification documents and requirements for identity verification

2. Privacy Notice: Information about how the personal data provided in the form will be processed

3. Authorization Form: Template for authorizing a third party to make the request on behalf of the data subject

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Banking and Financial Services

Healthcare

Education

Retail

Technology

Insurance

Telecommunications

Public Sector

Professional Services

Manufacturing

Hospitality

Transportation

Energy

Real Estate

Non-Profit Organizations

Media and Entertainment

Relevant Teams

Legal

Compliance

Data Protection

Information Security

Customer Service

Human Resources

Records Management

Information Governance

Risk Management

Operations

Relevant Roles

Data Protection Officer

Privacy Manager

Legal Counsel

Compliance Officer

Information Security Manager

Risk Manager

Customer Service Representative

HR Manager

Records Manager

Information Governance Officer

Privacy Analyst

Compliance Analyst

Data Protection Specialist

Legal Administrator

Industries
General Data Protection Regulation (GDPR): EU Regulation 2016/679 that sets the primary framework for data protection rights, including the right of access by data subjects (Article 15 GDPR). It establishes the requirements for data subject access requests and the obligations of data controllers.
Austrian Data Protection Act (Datenschutzgesetz – DSG): The national law implementing GDPR in Austria, which provides specific provisions for data protection and may include additional requirements for data subject access requests within the Austrian jurisdiction.
Austrian General Administrative Procedure Act (Allgemeines Verwaltungsverfahrensgesetz – AVG): Provides general rules for administrative procedures in Austria, which may be relevant for the formal requirements of the request form and its processing by public authorities.
Austrian E-Government Act (E-Government-Gesetz): Relevant when the DSAR form is to be submitted electronically, governing electronic communications with public authorities and electronic identification requirements.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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Data Subject Access Request Form

An Austrian-compliant GDPR Data Subject Access Request Form enabling individuals to request access to their personal data under EU and Austrian data protection laws.

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