The Authorization Letter For Refund is a crucial document in UAE business operations where direct refund collection by the entitled party is not possible or practical. This document is commonly used across various sectors in the UAE, from retail to financial services, and must comply with UAE Federal Law No. 5 of 1985 (Civil Code) and UAE Federal Law No. 18 of 1993 (Commercial Transactions Law). The letter typically becomes necessary when the original transaction party cannot personally process the refund, requiring delegation of authority to another individual or entity. It includes comprehensive details about the original transaction, parties involved, refund amount, and specific authorization terms. The document's format and content are designed to satisfy UAE legal requirements while providing clear authorization parameters and protecting all parties' interests in the refund process.
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1. Date and Place: Current date and place of execution of the letter
2. Addressee Details: Full name and address of the organization/entity to whom the authorization is being given
3. Subject Line: Clear indication that this is an Authorization Letter for Refund
4. Authorizer Information: Complete details of the person/entity giving the authorization, including full name, address, and identification details
5. Authorized Person/Entity Information: Complete details of the person/entity being authorized to collect the refund
6. Transaction Details: Specific details of the original transaction for which refund is being sought
7. Authorization Statement: Clear and specific statement of the authority being granted, including the refund amount
8. Duration of Authorization: Validity period of the authorization
9. Signature Block: Space for authorizer's signature, name, and date
1. Special Instructions: Any specific instructions regarding the refund process or method of payment - include when there are particular requirements for processing the refund
2. Multiple Transaction Reference: Section listing multiple transactions if the authorization covers more than one refund - include when dealing with multiple refunds
3. Witness Details: Space for witness information and signatures - include when additional verification is required or for high-value refunds
4. Contact Information: Additional contact details for follow-up - include when communication through multiple channels may be necessary
5. Language Declaration: Statement confirming the governing language if the letter is bilingual - include when document is in multiple languages
1. Original Transaction Proof: Copy of original receipt, invoice, or transaction document
2. Identification Documents: Copies of relevant ID documents of the authorizer and authorized person
3. Proof of Relationship: Documents establishing relationship between authorizer and authorized person if acting on behalf of a company or another individual
4. Bank Details: Schedule containing complete banking information for processing the refund
Relevant legal definitions
Clauses
Relevant Industries
Retail
Banking and Financial Services
E-commerce
Travel and Tourism
Insurance
Telecommunications
Real Estate
Education
Healthcare
Professional Services
Relevant Teams
Finance
Customer Service
Legal
Operations
Compliance
Treasury
Accounts Payable
Retail Operations
Administrative Services
Customer Relations
Relevant Roles
Finance Manager
Customer Service Representative
Accounts Payable Specialist
Treasury Manager
Refund Processing Officer
Compliance Officer
Legal Counsel
Operations Manager
Retail Manager
Administrative Assistant
Financial Controller
Branch Manager
Customer Relations Manager
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