Legal Templates
Vendor Acknowledgement Form

Vendor Acknowledgement Form for Singapore

Vendor Acknowledgement Form Template for Singapore

A Vendor Acknowledgement Form under Singapore law is a formal document where suppliers confirm their understanding and acceptance of the company's terms, conditions, and compliance requirements. This document serves as a legal record of the vendor's commitments and ensures alignment with Singapore's regulatory framework, including the Personal Data Protection Act, Companies Act, and relevant industry-specific regulations.

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What is a Vendor Acknowledgement Form?

The Vendor Acknowledgement Form is a critical document in Singapore's business environment, used to establish clear understanding between companies and their suppliers. This document is typically implemented when onboarding new vendors or updating terms with existing ones. It includes key information about compliance requirements, service standards, and regulatory obligations under Singapore law. The form helps organizations maintain proper documentation for audit purposes and ensures vendors understand their responsibilities regarding data protection, workplace safety, and other relevant regulations.

What sections should be included in a Vendor Acknowledgement Form?

1. Vendor Details: Complete business information of the vendor including registration number, business address, and authorized representatives

2. Scope of Services/Products: Clear description of products or services being provided by the vendor

3. Compliance Declaration: Vendor's declaration of compliance with applicable laws and regulations including Contract Act, Companies Act, and PDPA

4. Terms Acknowledgement: Explicit acknowledgement of understanding and accepting the terms and conditions of engagement

5. Signature Block: Space for authorized signature, name, designation, and date of acknowledgement

What sections are optional to include in a Vendor Acknowledgement Form?

1. Insurance Requirements: Details of required insurance coverage and limits for high-risk services or products

2. Data Protection Obligations: Specific PDPA compliance requirements and data handling procedures when personal data is involved

3. Health and Safety Compliance: Workplace safety requirements and certifications for on-site services or manufacturing activities

4. Export Control Compliance: Requirements for international trade compliance and sanctions regulations when dealing with cross-border transactions

5. Intellectual Property Rights: Provisions relating to IP ownership and usage rights when dealing with proprietary information or creative works

What schedules should be included in a Vendor Acknowledgement Form?

1. Schedule A - Service Level Requirements: Detailed performance metrics, standards, and service level agreements

2. Schedule B - Pricing Schedule: Detailed breakdown of costs, payment terms, and pricing structure

3. Appendix 1 - Required Certifications: List of mandatory certifications, compliance documents, and regulatory approvals

4. Appendix 2 - Contact Details: List of key contacts and escalation matrix for both parties

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

Singapore

Publisher

Genie AI

Document Type

Acknowledgement Form

Sector

Corporate Governance

Cost

Free to use
Industries

Singapore Contract Act: Primary legislation governing contract formation, validity, and enforcement in Singapore, including elements like offer, acceptance, consideration, and contractual obligations

Companies Act: Regulates corporate entities and their operations in Singapore, including business registration and compliance requirements

Personal Data Protection Act 2012: Governs the collection, use, disclosure, and care of personal data, ensuring privacy protection in vendor relationships

Competition Act: Ensures fair competition and prohibits anti-competitive practices in business relationships

Goods and Services Tax Act: Regulates taxation requirements for goods and services provided by vendors in Singapore

Employment Act: Relevant when vendors provide manpower, covering basic employment terms and working conditions

Work Injury Compensation Act: Provides framework for compensation in case of workplace injuries for vendor personnel

Workplace Safety and Health Act: Ensures safety standards and health protection in workplace environments

Cybersecurity Act 2018: Provides framework for protection against cyber threats and securing critical information infrastructure

Prevention of Corruption Act: Anti-corruption legislation preventing bribery and corrupt practices in business relationships

Copyright Act: Protects intellectual property rights related to creative works and content

Trade Marks Act: Governs the protection and usage of trademarks in business relationships

Patents Act: Protects inventions and innovative technologies in business relationships

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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