The Employee Notice of Discipline is a crucial document in Saudi Arabian employment relations, used when formal disciplinary action needs to be taken against an employee for violations of company policies, procedures, or Saudi Labor Law provisions. This document is essential for maintaining proper documentation of workplace disciplinary actions and ensuring compliance with Saudi labor regulations, particularly Articles 71-75 of the Saudi Labor Law and related ministerial decisions. The notice should be issued when verbal warnings have proven ineffective or when the severity of the violation warrants immediate formal action. It typically includes details of the violation, reference to specific policies breached, previous warnings if any, current disciplinary action being taken, and required corrective measures. The document serves both as a formal warning and as legal documentation that may be required if further disciplinary action becomes necessary.
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1. Header Information: Company letterhead, date, reference number, and document title
2. Employee Information: Full name, employee ID, position, department, and length of service
3. Incident Details: Specific description of the violation or misconduct, including date, time, and location
4. Rule Violation Reference: Citation of specific company policies, procedures, or labor law provisions that were violated
5. Previous Warnings: Summary of any previous related warnings or disciplinary actions
6. Current Disciplinary Action: Clear statement of the disciplinary measure being taken
7. Required Corrective Action: Specific actions the employee must take to correct the behavior
8. Consequences: Statement of potential consequences if behavior continues or corrective action is not taken
9. Acknowledgment: Space for employee signature and date, acknowledging receipt of the notice
1. Investigation Summary: Summary of any investigation conducted, used when a formal investigation was required
2. Employee Statement: Space for employee to provide their version of events or response, included when required by company policy
3. Performance Improvement Plan: Detailed plan for improvement, included when the disciplinary action requires ongoing monitoring
4. Appeal Rights: Information about the employee's right to appeal, included when applicable under company policy
5. Witness Information: Details of witnesses to the incident, included when relevant to substantiate the violation
1. Evidence Documentation: Copies of relevant evidence supporting the disciplinary action (e.g., CCTV footage, emails, witness statements)
2. Previous Warning Letters: Copies of previous warning letters or disciplinary notices
3. Relevant Company Policies: Excerpts from relevant company policies or procedures that were violated
4. Meeting Minutes: Minutes from any disciplinary hearings or meetings related to the incident
5. Training Records: Relevant training records showing the employee was aware of the rules/policies violated
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