Create a bespoke document in minutes, or upload and review your own.
Get your first 2 documents free
Your data doesn't train Genie's AI
You keep IP ownership of your information
Company Complaints Policy
"I need a Company Complaints Policy for our new Saudi-based retail business with 500+ employees, launching in March 2025, that covers both customer and employee complaints while ensuring compliance with local regulations and Sharia law."
1. Purpose and Scope: Outlines the policy's objectives and its application scope within the organization
2. Definitions: Defines key terms used throughout the policy including types of complaints, stakeholders, and resolution terms
3. Legal Framework: References to relevant Saudi laws and regulations governing complaint handling
4. General Principles: Core principles of complaint handling including fairness, transparency, and Sharia compliance
5. Types of Complaints: Categories of complaints (employee, customer, stakeholder) and their characteristics
6. Complaint Filing Procedure: Step-by-step process for submitting complaints, including channels and required information
7. Investigation Process: Detailed procedures for investigating complaints, including timeframes and responsibilities
8. Resolution and Response: Guidelines for resolving complaints and communicating decisions to complainants
9. Appeals Process: Procedures for appealing decisions and escalation pathways
10. Confidentiality and Protection: Measures to protect complainant privacy and prevent retaliation
11. Record Keeping: Requirements for documentation and maintenance of complaint records
12. Monitoring and Reporting: Procedures for tracking complaints and generating reports
1. External Reporting Requirements: For regulated industries, specific procedures for reporting complaints to regulatory authorities
2. Online Complaint Handling: For companies with significant online presence, specific procedures for managing digital complaints
3. International Complaints: For companies operating internationally, procedures for handling cross-border complaints
4. Special Categories of Complaints: For specific industries, handling of specialized complaints (e.g., financial services, healthcare)
5. Alternative Dispute Resolution: For companies wanting to include mediation or arbitration options
6. Customer Compensation: For retail/service businesses, guidelines for compensation or remediation
1. Complaint Form Template: Standard form for filing complaints, including required information fields
2. Complaint Processing Flowchart: Visual representation of the complaint handling process
3. Contact Information: List of relevant contacts and departments for complaint handling
4. Timeframe Guidelines: Detailed timeframes for each stage of complaint processing
5. Regulatory Reporting Templates: Standard forms for regulatory reporting where required
6. Code of Conduct Reference: Relevant excerpts from company's code of conduct related to complaint handling
Authors
Complainant
Respondent
Grievance
Formal Complaint
Informal Complaint
Emergency Complaint
Investigation
Resolution
Appeal
Mediation
Whistleblowing
Retaliation
Confidential Information
Personal Data
Complaint Handler
Complaint Register
Resolution Time
Escalation
Material Complaint
Minor Complaint
Senior Management
Disciplinary Action
Good Faith
Malicious Complaint
External Authority
Regulatory Body
Customer
Employee
Stakeholder
Working Day
Response Time
Corrective Action
Preventive Action
Root Cause
Investigation Report
Resolution Notice
Appeal Period
Complaint Channel
Documentation
Electronic Submission
Written Notice
Verbal Complaint
Supporting Evidence
Conflict of Interest
Regulatory Reporting
Service Level Agreement
Quality Assurance Review
Compliance Monitoring
Definitions
Legal Compliance
Confidentiality
Data Protection
Non-Retaliation
Filing Procedures
Investigation Process
Documentation Requirements
Time Limits
Resolution Procedures
Appeals Process
Reporting Requirements
Record Keeping
Roles and Responsibilities
Communication Protocols
Whistleblower Protection
Disciplinary Measures
Quality Assurance
Training Requirements
Monitoring and Review
Amendment Procedures
Emergency Procedures
Accessibility
Language Requirements
Cultural Sensitivity
Religious Considerations
External Reporting
Regulatory Compliance
Dispute Resolution
Remedial Actions
Performance Metrics
Audit Requirements
Retail
Financial Services
Healthcare
Manufacturing
Technology
Telecommunications
Professional Services
Education
Hospitality
Construction
Energy
Transportation
Real Estate
Consumer Goods
Insurance
Human Resources
Legal
Compliance
Customer Service
Quality Assurance
Risk Management
Internal Audit
Corporate Communications
Operations
Senior Management
Public Relations
Employee Relations
Chief Executive Officer
Chief Operating Officer
Human Resources Director
Compliance Officer
Legal Counsel
Customer Service Manager
Quality Assurance Manager
Risk Management Officer
Operations Manager
Internal Audit Manager
Employee Relations Manager
Customer Experience Director
Corporate Communications Manager
Department Heads
Line Managers
Find the exact document you need
Appeals And Complaints Policy
A comprehensive Appeals and Complaints Policy framework for organizations in Saudi Arabia, ensuring compliance with local laws and regulations while providing clear grievance procedures.
Customer Complaint Handling Policy
A policy document establishing standardized procedures for handling customer complaints in compliance with Saudi Arabian regulations and consumer protection laws.
Company Complaints Policy
A Saudi Arabia-compliant policy document establishing procedures for handling internal and external complaints, aligned with local laws and Sharia principles.
Complaints Handling Policy
A policy document outlining complaint handling procedures and guidelines in compliance with Saudi Arabian regulations and business practices.
Complaints Management Policy
A policy document establishing complaint handling procedures in compliance with Saudi Arabian regulations and Shariah law.
Customer Complaint Policy
A policy document outlining customer complaint handling procedures and guidelines in compliance with Saudi Arabian consumer protection laws and regulations.
Download our whitepaper on the future of AI in Legal
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
Our bank-grade security infrastructure undergoes regular external audits
We are ISO27001 certified, so your data is secure
Organizational security
You retain IP ownership of your documents
You have full control over your data and who gets to see it
Innovation in privacy:
Genie partnered with the Computational Privacy Department at Imperial College London
Together, we ran a £1 million research project on privacy and anonymity in legal contracts
Want to know more?
Visit our Trust Centre for more details and real-time security updates.
Read our Privacy Policy.