Employee Termination Request Form for Qatar

Employee Termination Request Form Template for Qatar

A standardized form used in Qatar for processing and documenting employee terminations in compliance with Qatar Labor Law No. 14 of 2004 and its amendments. This document captures essential information about the termination process, including employee details, reason for termination, notice period calculations, and final settlement terms. It serves as an official record of the termination request and subsequent approval process, ensuring adherence to Qatar's strict employment regulations and protecting both employer and employee rights during the termination process.

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What is a Employee Termination Request Form?

The Employee Termination Request Form is a crucial document used in Qatar to initiate and formalize the termination of employment relationships. This document is designed to comply with Qatar Labor Law No. 14 of 2004 and its subsequent amendments, including Law No. 17 of 2020. It is utilized when either the employer or employee initiates termination of employment, requiring detailed documentation of the termination grounds, notice period, final settlement calculations, and necessary approvals. The form ensures proper processing of terminations while protecting both parties' rights under Qatari law, particularly important given Qatar's strict employment regulations and the special considerations required for expatriate workers. It serves as an essential tool for maintaining proper documentation and legal compliance throughout the termination process.

What sections should be included in a Employee Termination Request Form?

1. Employee Information: Essential details including employee name, ID number, position, department, and employment start date

2. Termination Details: Specific information about the termination including proposed termination date and type of termination (resignation/dismissal/redundancy)

3. Notice Period: Details of the notice period as per Qatar Labor Law, including start and end dates

4. Reason for Termination: Clear statement of the grounds for termination, ensuring compliance with Qatar Labor Law

5. Financial Settlement: Breakdown of final settlement including salary, end of service benefits, and other entitlements

6. Company Property: List of company assets to be returned before final clearance

7. Authorization: Signature sections for employee, line manager, and HR representative

What sections are optional to include in a Employee Termination Request Form?

1. Exit Permit Details: Required for expatriate employees, including visa cancellation and exit permit requirements

2. Performance Summary: Brief overview of employee's performance history, used in cases where termination is performance-related

3. Handover Plan: Detailed plan for knowledge transfer and handover of responsibilities, used for critical roles

4. Rehire Eligibility: Statement regarding future employment eligibility, used in cases where company policy requires this specification

5. Non-Compete Reminder: Reference to existing non-compete obligations, included if applicable in the original employment contract

What schedules should be included in a Employee Termination Request Form?

1. Schedule A - Final Settlement Calculation: Detailed breakdown of all financial elements including salary, gratuity, leave balance, and other entitlements

2. Schedule B - Company Property Checklist: Itemized list of company assets and properties to be returned

3. Schedule C - Exit Interview Form: Standard form for conducting and recording exit interview feedback

4. Appendix 1 - Supporting Documents: List of required supporting documents including resignation letter, warnings (if applicable), or performance improvement plans

5. Appendix 2 - Clearance Checklist: Departmental clearance checklist including IT, Finance, Security, and other relevant departments

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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What is a Employee Termination Request Form?

What sections should be included in a Employee Termination Request Form?

What sections are optional to include in a Employee Termination Request Form?

What schedules should be included in a Employee Termination Request Form?

Authors

Alex Denne

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