Simple Cost Sharing Agreement Template for Philippines

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Key Requirements PROMPT example:

Simple Cost Sharing Agreement

"I need a Simple Cost Sharing Agreement between three IT companies in Manila for sharing office space and utilities, starting from March 2025, with quarterly reconciliation of expenses and a focus on flexible workspace arrangements."

Document background
The Simple Cost Sharing Agreement is a fundamental document used when two or more parties wish to formalize arrangements for sharing specific costs and expenses in the Philippines. This document type is particularly relevant when companies share facilities, services, or resources and need to establish clear parameters for cost allocation and payment procedures. The agreement must comply with Philippine corporate law, tax regulations, and relevant BIR (Bureau of Internal Revenue) guidelines. It is commonly used in group company structures, joint ventures, and shared service arrangements where multiple entities benefit from common resources or services. The document includes essential provisions for cost identification, allocation methodologies, payment terms, and compliance requirements while remaining adaptable to various business contexts within the Philippine legal framework.
Suggested Sections

1. Parties: Identifies and provides complete details of all parties entering into the cost sharing agreement

2. Background: Explains the context and purpose of the cost sharing arrangement

3. Definitions: Defines key terms used throughout the agreement

4. Scope of Shared Costs: Clearly identifies which costs are to be shared under the agreement

5. Cost Allocation Methodology: Details how costs will be allocated between parties, including the basis for calculation

6. Payment Terms: Specifies payment procedures, timing, and currency

7. Record Keeping and Audit Rights: Outlines requirements for maintaining financial records and rights to audit

8. Confidentiality: Establishes obligations regarding confidential information shared during the cost sharing arrangement

9. Term and Termination: Specifies the duration of the agreement and circumstances for termination

10. Dispute Resolution: Details the process for resolving disagreements between parties

11. Governing Law: Specifies that Philippine law governs the agreement

12. General Provisions: Standard boilerplate clauses including notices, amendments, and severability

Optional Sections

1. Tax Provisions: Include when parties need specific arrangements regarding tax treatments and responsibilities

2. Intellectual Property Rights: Include when shared costs involve development or use of intellectual property

3. Insurance Requirements: Include when shared activities require specific insurance coverage

4. Force Majeure: Include when parties want specific provisions for handling unforeseen circumstances

5. Change Control Procedure: Include when cost sharing arrangement may need formal procedures for modifications

6. Service Levels: Include when cost sharing relates to specific service delivery standards

Suggested Schedules

1. Schedule of Shared Costs: Detailed breakdown of all costs to be shared under the agreement

2. Allocation Keys: Specific formulas and metrics used for cost allocation

3. Payment Procedures: Detailed procedures for invoicing, payment methods, and banking details

4. Authorized Representatives: List of designated representatives from each party authorized to make decisions

5. Form of Reports: Templates for required financial and operational reports

6. Service Specifications: Details of services covered by the cost sharing arrangement if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Manufacturing

Technology

Shared Services

Real Estate

Retail

Professional Services

Financial Services

Healthcare

Education

Logistics

Construction

Hospitality

Relevant Teams

Finance

Legal

Operations

Compliance

Commercial

Procurement

Risk Management

Business Development

Accounts

Project Management

Shared Services

Corporate Services

Relevant Roles

Chief Financial Officer

Finance Director

Legal Counsel

Corporate Secretary

Operations Manager

Shared Services Manager

Financial Controller

Compliance Officer

Commercial Director

Business Development Manager

Account Manager

Project Manager

Procurement Manager

Risk Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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