Confirmation Letter For Job Offer Template for Philippines

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Key Requirements PROMPT example:

Confirmation Letter For Job Offer

"I need a Confirmation Letter For Job Offer for a Senior Software Engineer position in our Manila tech startup, with provisions for hybrid work arrangement and stock options, starting March 1, 2025."

Document background
The Confirmation Letter For Job Offer is a crucial document in the Philippine employment process, serving as the formal written communication of an employment offer following successful recruitment negotiations. This document is typically issued after verbal agreement on key terms and before the commencement of employment. It must comply with the Labor Code of the Philippines and related employment legislation, including provisions for mandatory benefits and working conditions. The letter should clearly state all essential terms of employment, including compensation, position details, start date, and working arrangements. It serves multiple purposes: documenting the formal offer, protecting both parties' interests, and establishing clear expectations for the employment relationship. The document is particularly important in the Philippine context due to specific local labor law requirements and the need for clear documentation of employment terms.
Suggested Sections

1. Company Letterhead and Date: Official company letterhead including complete legal name, address, and contact details, with the current date

2. Recipient Details: Complete name and address of the prospective employee

3. Salutation: Professional greeting addressing the candidate by name

4. Opening Paragraph: Formal job offer statement specifying the position title and department

5. Position Details: Detailed description of the role, reporting relationship, and primary responsibilities

6. Employment Terms: Start date, employment status (probationary/regular), and work location

7. Compensation Package: Base salary, payment schedule, and mandatory benefits (SSS, PhilHealth, Pag-IBIG)

8. Working Hours: Standard working hours, days of work, and overtime policies

9. Probationary Period: Length of probationary period (if applicable) and conditions for regularization

10. Acceptance Instructions: Clear instructions on how to accept the offer and deadline for response

11. Closing: Professional closing with authorized signatory's name, title, and signature block

12. Acknowledgment: Space for candidate's signature and date of acceptance

Optional Sections

1. Additional Benefits: Details of additional company benefits beyond mandatory requirements (health insurance, allowances, bonuses) - include when offering non-standard benefits

2. Relocation Package: Details of relocation assistance if the position requires moving - include for positions requiring relocation

3. Confidentiality Statement: Brief confidentiality terms - include for positions with access to sensitive information

4. Work From Home Policy: Remote work arrangements and policies - include if position offers flexible working arrangements

5. Pre-employment Requirements: List of required documents and medical examinations - include when specific certifications or clearances are needed

6. Stock Options/Equity: Details of any share or stock option schemes - include for executive positions or when equity is part of compensation

7. Non-compete Clause: Basic non-compete terms - include for senior positions or roles with access to sensitive information

Suggested Schedules

1. Job Description: Detailed description of roles, responsibilities, and performance expectations

2. Benefits Schedule: Comprehensive list and description of all company benefits and eligibility criteria

3. Required Documents Checklist: List of documents needed for employment processing

4. Company Policies Summary: Key company policies that the employee needs to be aware of immediately

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Technology

Manufacturing

Financial Services

Healthcare

Retail

Education

Professional Services

Construction

Hospitality

Telecommunications

Mining

Agriculture

Business Process Outsourcing

Real Estate

Energy

Transportation and Logistics

Media and Entertainment

Non-Profit Organizations

Government Agencies

Consumer Goods

Relevant Teams

Human Resources

Legal

Finance

Operations

Administration

Compliance

Talent Acquisition

Employee Relations

Compensation and Benefits

Executive Management

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Operations Manager

Human Resources Director

Software Engineer

Sales Representative

Marketing Manager

Administrative Assistant

Project Manager

Business Analyst

Customer Service Representative

Production Supervisor

Research Scientist

Legal Counsel

Account Manager

Technical Support Specialist

Finance Manager

Quality Assurance Engineer

Department Head

Executive Assistant

Industries
Labor Code of the Philippines (Presidential Decree No. 442): The primary legislation governing employment relationships in the Philippines, covering terms and conditions of employment, wages, working hours, and other labor standards
Philippine Constitution of 1987, Article XIII (Social Justice and Human Rights): Constitutional provisions protecting workers' rights and promoting full employment, including the right to security of tenure and humane working conditions
Republic Act No. 10173 (Data Privacy Act of 2012): Governs the collection, handling, and protection of personal information, relevant for including personal details in the job offer letter
Republic Act No. 6725 (Anti-Discrimination Against Women Act): Ensures equal opportunity and non-discrimination for women in the workplace, affecting how job offers and terms of employment are structured
Republic Act No. 7277 (Magna Carta for Disabled Persons): Protects rights of persons with disabilities in employment and prohibits discrimination based on disability
Department of Labor and Employment (DOLE) Department Order No. 18-A: Guidelines on employment arrangements, including regularization and probationary employment terms that should be reflected in job offers
Republic Act No. 8282 (Social Security Act): Mandatory coverage of employees under the Social Security System (SSS), which should be mentioned in employment terms
Republic Act No. 7875 (National Health Insurance Act): Requirements for PhilHealth coverage, which should be included in employment benefits information
Republic Act No. 11165 (Telecommuting Act): Governs work-from-home arrangements and flexible working conditions, relevant if the position involves remote work options
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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