Data Processing Notice Template for Nigeria

A Data Processing Notice tells people how your organization collects, uses, and protects their personal information. Under Nigeria's Data Protection Regulation (NDPR), companies must provide this clear explanation to customers, employees, and other individuals whose data they handle.

The notice spells out key details like what data you're collecting, why you need it, who you share it with, and how long you'll keep it. It also explains people's rights over their information, including their right to access, correct, or delete their data. Nigerian businesses use these notices to build trust and show they take data protection seriously.

Use a Data Processing Notice before you start collecting personal information from customers, employees, or website visitors in Nigeria. This includes when launching new products, hiring staff, updating your website, or rolling out marketing campaigns that gather user data.

The Nigeria Data Protection Regulation requires this notice when handling sensitive details like financial records, health information, or biometric data. You need it when sharing data with third parties, moving information across borders, or introducing new ways to process personal data. Having this notice ready helps avoid regulatory penalties and builds trust with your stakeholders.

• Basic Privacy Notices: These cover essential data processing details for simple business operations and websites
• Comprehensive Data Processing Notices: Detailed versions for organizations handling sensitive personal data or complex processing activities
• Employee-Specific Notices: Tailored for workforce data processing, including recruitment and HR operations
• Industry-Specific Notices: Customized for sectors like healthcare, banking, or education with unique data handling requirements under NDPR
• Third-Party Processing Notices: Special versions for when organizations share data with vendors or international partners

• Business Owners: Responsible for ensuring their companies have proper Data Processing Notices in place and follow NDPR requirements
• Data Protection Officers: Draft and update notices, monitor compliance, and handle data protection queries
• Legal Teams: Review and validate notices to ensure they meet regulatory standards and protect company interests
• IT Departments: Implement technical measures described in the notices and maintain data security systems
• Data Subjects: Nigerian customers, employees, and individuals whose personal information is collected and processed under the notice

• Data Mapping: List all personal data your organization collects, where it's stored, and how it's used
• Processing Activities: Document your reasons for collecting each type of data and how long you'll keep it
• Third Parties: Identify all external organizations who receive or process your data
• Security Measures: Detail the technical and organizational safeguards protecting the data
• Contact Details: Include your Data Protection Officer's information and clear procedures for data subject requests
• Format Check: Ensure the notice is written in plain language and follows NDPR guidelines for transparency

• Identity Statement: Your organization's name, contact details, and Data Protection Officer information
• Data Categories: Clear listing of all personal information types being collected and processed
• Legal Basis: Specific grounds under NDPR for processing each category of personal data
• Processing Purpose: Detailed explanation of why and how the data will be used
• Data Sharing: List of third parties receiving the data and transfer safeguards
• Subject Rights: Description of individual rights to access, correct, or delete their data
• Security Measures: Overview of technical and organizational data protection methods

A Data Processing Notice often gets confused with a Data Protection Policy, but they serve different purposes under Nigerian data protection law. While both documents deal with personal data handling, they target different audiences and serve distinct legal functions.

• Audience Focus: Data Processing Notices speak directly to individuals whose data you collect, explaining their rights and your practices. Data Protection Policies are internal documents guiding your staff on data handling procedures.
• Legal Requirements: The NDPR mandates providing Processing Notices to data subjects before collection, while Protection Policies demonstrate organizational compliance measures.
• Content Depth: Processing Notices offer clear, accessible information about specific data uses. Protection Policies contain detailed operational procedures, security protocols, and staff responsibilities.
• Implementation: Processing Notices must be actively shared with data subjects, while Protection Policies guide internal operations and training.