All Countries
Legal Services
Graphic Design Retainer Contract

Graphic Design Retainer Contract Template for Malaysia

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Graphic Design Retainer Contract

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Graphic Design Retainer Contract

"I need a Graphic Design Retainer Contract for my marketing agency where we'll be providing monthly design services to a tech startup, including social media graphics and website assets, with a monthly budget of RM5,000 starting March 2025."

Celebrated by
Collaborations with
Investors
Document background
The Graphic Design Retainer Contract is essential for businesses and designers in Malaysia seeking to establish long-term professional relationships for recurring design services. This document is particularly relevant when clients require regular access to graphic design services without the need for separate contracts for each project. It addresses key aspects such as monthly service quotas, priority access, pricing structures, and intellectual property rights transfer, all while complying with Malaysian legislation including the Contracts Act 1950, Copyright Act 1987, and Digital Signature Act 1997. The agreement is suitable for both individual designers and agencies, providing clarity on deliverables, timelines, and payment terms while protecting both parties' interests under Malaysian law.
Suggested Sections

1. Parties: Identification of the graphic designer/design company and the client with full legal names and addresses

2. Background: Context of the agreement and brief description of the parties' intention to enter into a retainer arrangement

3. Definitions: Key terms used throughout the agreement including 'Services', 'Deliverables', 'Intellectual Property', 'Retainer Fee', etc.

4. Scope of Services: Detailed description of the graphic design services covered under the retainer

5. Term and Renewal: Duration of the retainer agreement and conditions for renewal

6. Retainer Fee and Payment Terms: Monthly/periodic fee, payment schedule, and billing procedures

7. Service Delivery and Timeline: Response times, project turnaround expectations, and delivery processes

8. Intellectual Property Rights: Ownership and transfer of rights in the designed materials

9. Confidentiality: Protection of confidential information exchanged during the service relationship

10. Client Obligations: Client's responsibilities including providing content, feedback, and approvals

11. Termination: Conditions and process for ending the retainer relationship

12. General Provisions: Standard clauses including governing law, notices, and entire agreement

Optional Sections

1. Non-Compete: Restrictions on designer working with client's competitors - used when sensitive industry information is involved

2. White Labeling: Terms for providing services under client's brand - relevant for agency relationships

3. Rush Work: Provisions for handling urgent requests outside normal scope - useful for clients needing occasional expedited work

4. Third-Party Services: Terms for incorporating external services/assets - relevant when project requires third-party resources

5. International Usage: Terms for international use of designs - important for clients with global operations

6. Client Credits: Terms for designer's right to claim credit for work - important for portfolio purposes

7. Data Protection: Specific data handling procedures - necessary when processing personal or sensitive data

Suggested Schedules

1. Schedule A - Service Level Agreement: Detailed breakdown of service levels, response times, and deliverable specifications

2. Schedule B - Fee Structure: Detailed pricing, including base retainer services and additional charges

3. Schedule C - Brand Guidelines: Client's brand specifications and requirements for design work

4. Schedule D - Approval Process: Step-by-step workflow for design approval and revision processes

5. Appendix 1 - Sample Request Form: Template for submitting design requests under the retainer

6. Appendix 2 - Portfolio Usage Examples: Specific examples of permitted portfolio usage of completed works

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Advertising

Marketing

Media

Publishing

E-commerce

Retail

Technology

Fashion

Entertainment

Education

Professional Services

Real Estate

Hospitality

Financial Services

Consumer Goods

Non-profit Organizations

Relevant Teams

Legal

Creative

Marketing

Procurement

Operations

Brand Management

Communications

Project Management

Business Development

Design Studio

Contract Administration

Relevant Roles

Creative Director

Art Director

Graphic Designer

Marketing Manager

Brand Manager

Communications Director

Business Development Manager

Project Manager

Legal Counsel

Contract Manager

Procurement Manager

Small Business Owner

Freelance Designer

Studio Manager

Operations Manager

Industries
Contracts Act 1950: Primary legislation governing contract formation, validity, and enforcement in Malaysia. Essential for ensuring the retainer agreement meets basic contractual requirements.
Copyright Act 1987: Crucial for protecting intellectual property rights in graphic design works, including ownership transfer, licensing, and usage rights.
Electronic Commerce Act 2006: Relevant for digital delivery of design works and electronic communications/contracts between parties.
Consumer Protection Act 1999: May apply if the client is considered a consumer, affecting terms of service and quality guarantees.
Digital Signature Act 1997: Important for validity of electronic signatures if the contract is executed digitally.
Personal Data Protection Act 2010: Relevant for handling client's personal data and information during the course of the retainer relationship.
Trade Descriptions Act 2011: Ensures accurate description of services and deliverables in the contract.
Industrial Designs Act 1996: May be relevant if the graphic design work includes registrable industrial designs.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Marketing Retainer Contract

Malaysian-law governed agreement establishing terms for ongoing marketing services between an agency and client on a retainer basis.

find out more

Legal Retainer Agreement

A Malaysian law-governed agreement establishing the terms and conditions of legal representation between a lawyer/law firm and their client.

find out more

Contract For Retainer Services

A Malaysian law-governed agreement establishing terms for ongoing professional services provided on a retainer basis.

find out more

Graphic Design Retainer Contract

A Malaysian law-governed agreement establishing ongoing graphic design services between a designer/agency and client, including service terms, fees, and intellectual property rights.

find out more

Accounting Retainer Agreement

A Malaysian law-governed agreement establishing ongoing professional accounting services between an accounting firm and client, defining service scope, fees, and compliance requirements.

find out more

Monthly Retainer Agreement

A Malaysian law-governed agreement establishing a fixed monthly fee arrangement for ongoing professional services between a service provider and client.

find out more

Professional Services Retainer Agreement

Malaysian-law governed agreement establishing professional services retainer arrangement between service provider and client.

find out more

Freelance Retainer Contract

A Malaysian law-governed agreement establishing ongoing professional services between a client and freelancer on a retainer basis.

find out more

Retainer Contract

A Malaysian law-governed agreement establishing terms for ongoing professional services in exchange for regular retainer fees.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: https://www.genieai.co/our-research
Oops! Something went wrong while submitting the form.

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our Trust Centre for more details and real-time security updates.

Read our Privacy Policy.