Document background
General Meeting Minutes are essential corporate documents required under Malaysian law to record proceedings of both Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs). These minutes serve as the official record of company decisions, shareholder participation, and corporate governance matters. The document must comply with the Companies Act 2016 and include specific details such as meeting date, attendance, quorum, resolutions passed, and voting outcomes. General Meeting Minutes are particularly important as they provide legal protection for the company, serve as evidence of decisions made, and may be required by regulatory authorities, auditors, or courts. They form part of the company's statutory records and must be maintained at the registered office or principal place of business. The minutes must be signed by the chairman of the meeting or the chairman of the next meeting to be considered valid under Malaysian law.
