The Job Application Regret Letter is an essential business document used in the Maltese employment context to formally communicate the outcome of unsuccessful job applications. This document is typically generated during the recruitment process after candidate evaluation has been completed and a hiring decision has been made. It must adhere to Malta's employment legislation, including the Equal Opportunities Act and Data Protection requirements, while maintaining professional courtesy. The letter serves multiple purposes: it provides closure to candidates, maintains professional relationships, protects the organization legally, and upholds the company's reputation through professional communication. The content typically includes acknowledgment of the application, the decision outcome, and may optionally include feedback or information about future opportunities.

1. Company Letterhead and Date: Official company letterhead containing company details and current date

2. Recipient Details: Candidate's name and contact information

3. Salutation: Professional greeting using the candidate's name

4. Acknowledgment: Thank the candidate for their application and interest in the position

5. Decision Communication: Clear but tactful communication of the rejection decision

6. Positive Feedback: Brief appreciation of the candidate's qualifications and time

7. Closing: Professional closing with appropriate signature block