The Compliance Audit Manual serves as the primary reference document for organizations conducting compliance audits within Malta's regulatory framework. It is essential for ensuring systematic and consistent compliance monitoring across all operational areas, particularly in regulated industries. The manual provides detailed guidance on audit methodologies, risk assessment procedures, and reporting requirements, incorporating both Maltese and EU regulatory obligations. It is designed to be used by compliance professionals, internal auditors, and management to maintain regulatory compliance and identify potential risks. The document includes specific references to Malta Financial Services Authority (MFSA) requirements, local legislation, and EU directives, making it particularly relevant for organizations operating under Maltese jurisdiction. The Compliance Audit Manual should be regularly updated to reflect changes in regulatory requirements and organizational needs.
Compliance Audit Manual for Malta
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Compliance Audit Manual
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1. Introduction: Purpose and scope of the manual, its authority, and how to use it
2. Regulatory Framework: Overview of applicable laws, regulations, and regulatory bodies in Malta and EU
3. Compliance Function Structure: Organization of the compliance function, roles and responsibilities, reporting lines
4. Risk Assessment Methodology: Procedures for identifying, assessing, and prioritizing compliance risks
5. Audit Planning: Guidelines for developing annual audit plans, resource allocation, and scheduling
6. Audit Methodology: Standard procedures for conducting compliance audits, including sampling methods and evidence collection
7. Documentation Requirements: Standards for audit documentation, working papers, and record retention
8. Reporting Procedures: Templates and guidelines for audit reports, including rating systems and follow-up procedures
9. Quality Assurance: Standards for ensuring audit quality and consistency
10. Training Requirements: Minimum qualifications and ongoing training requirements for compliance auditors
1. Industry-Specific Compliance: Additional section for specific industries (banking, insurance, gaming) with unique regulatory requirements
2. Technology and Systems: Section covering compliance monitoring systems and tools when organization uses specific compliance software
3. Remote Audit Procedures: Special procedures for conducting remote audits when physical presence is not possible
4. Group Structure Considerations: Additional section for organizations with international operations or complex group structures
5. Third-Party Audit Management: Procedures for managing external auditors and consultants when organization uses external support
1. Appendix A - Audit Templates: Standard templates for audit planning, execution, and reporting
2. Appendix B - Risk Assessment Matrix: Templates and guidance for risk assessment scoring
3. Appendix C - Regulatory Checklist: Comprehensive checklist of Maltese and EU regulatory requirements
4. Appendix D - Sample Reports: Examples of properly formatted audit reports and findings
5. Appendix E - Key Contacts: List of regulatory contacts, internal stakeholders, and emergency contacts
6. Schedule 1 - Annual Planning Calendar: Timeline for annual audit activities and regulatory reporting deadlines
7. Schedule 2 - Training Schedule: Annual training requirements and schedule for compliance audit staff
8. Schedule 3 - Document Retention: Requirements and timelines for retaining audit documentation
Authors
Relevant legal definitions
Audit
Audit Evidence
Audit Finding
Audit Plan
Audit Program
Audit Report
Audit Risk
Audit Scope
Audit Trail
Competent Authority
Compliance
Compliance Function
Compliance Risk
Control Environment
Control Activities
Corrective Action
Due Diligence
Engagement Letter
Evidence
Finding
Internal Control
Internal Control System
Material Breach
MFSA
Monitoring
Non-compliance
Observation
Preventive Control
Quality Assurance
Reasonable Assurance
Regulatory Requirements
Risk Assessment
Risk Matrix
Risk Rating
Risk Register
Root Cause Analysis
Sampling
Scope
Subject Person
Testing
Terms of Reference
Working Papers
Walkthrough
Written Control Documentation
Audit Evidence
Audit Finding
Audit Plan
Audit Program
Audit Report
Audit Risk
Audit Scope
Audit Trail
Competent Authority
Compliance
Compliance Function
Compliance Risk
Control Environment
Control Activities
Corrective Action
Due Diligence
Engagement Letter
Evidence
Finding
Internal Control
Internal Control System
Material Breach
MFSA
Monitoring
Non-compliance
Observation
Preventive Control
Quality Assurance
Reasonable Assurance
Regulatory Requirements
Risk Assessment
Risk Matrix
Risk Rating
Risk Register
Root Cause Analysis
Sampling
Scope
Subject Person
Testing
Terms of Reference
Working Papers
Walkthrough
Written Control Documentation
Clauses
Scope and Objectives
Authority and Responsibility
Independence and Objectivity
Professional Standards
Risk Assessment
Audit Planning
Audit Execution
Documentation Requirements
Quality Control
Reporting Requirements
Follow-up Procedures
Confidentiality
Data Protection
Record Retention
Professional Development
Ethical Standards
Conflict of Interest
External Communication
Regulatory Reporting
Resource Management
Technology and Systems
Emergency Procedures
Whistleblowing
Evidence Collection
Sampling Methodology
Root Cause Analysis
Corrective Actions
Governance Structure
Risk Rating
Escalation Procedures
Authority and Responsibility
Independence and Objectivity
Professional Standards
Risk Assessment
Audit Planning
Audit Execution
Documentation Requirements
Quality Control
Reporting Requirements
Follow-up Procedures
Confidentiality
Data Protection
Record Retention
Professional Development
Ethical Standards
Conflict of Interest
External Communication
Regulatory Reporting
Resource Management
Technology and Systems
Emergency Procedures
Whistleblowing
Evidence Collection
Sampling Methodology
Root Cause Analysis
Corrective Actions
Governance Structure
Risk Rating
Escalation Procedures
Relevant Industries
Financial Services
Banking
Insurance
Investment Services
Gaming
Corporate Services
Trust Services
Payment Services
Fund Administration
Cryptocurrency and Digital Assets
Professional Services
Healthcare
Manufacturing
Retail
Relevant Teams
Compliance
Internal Audit
Risk Management
Legal
Operations
Quality Assurance
Corporate Governance
Regulatory Affairs
Finance
Human Resources
Information Technology
Senior Management
Board of Directors
Relevant Roles
Compliance Officer
Internal Auditor
Risk Manager
Compliance Manager
Audit Director
Chief Compliance Officer
Chief Risk Officer
Regulatory Affairs Manager
Quality Assurance Manager
Operations Manager
Legal Counsel
Company Secretary
Chief Executive Officer
Board Member
Department Head
Compliance Analyst
Audit Specialist
Risk Assessment Officer
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