The Welcome Manual For New Employees is an essential onboarding document used by companies operating in Indonesia to facilitate the smooth integration of new hires into their organization. This document is particularly crucial given Indonesia's complex labor law framework, including the Manpower Law (UU No. 13/2003) and various implementing regulations. The manual serves multiple purposes: it ensures legal compliance with Indonesian employment regulations, communicates company policies and procedures, outlines employee rights and obligations, and introduces company culture and values. It should be updated regularly to reflect changes in labor laws, company policies, and operational procedures, making it a living document that evolves with both regulatory requirements and organizational needs.
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1. Welcome Message: Introduction from CEO/Management welcoming new employees to the company
2. Company Overview: History, vision, mission, values, and organizational structure
3. Employment Basics: Employment status, probation period, working hours, attendance policy, and time recording
4. Compensation and Benefits: Salary structure, mandatory benefits (BPJS), additional benefits, payment schedule
5. Leave Policies: Annual leave, sick leave, religious holidays, maternity/paternity leave as per Indonesian law
6. Code of Conduct: Expected behavior, dress code, professional ethics, and disciplinary procedures
7. Health and Safety: Workplace safety guidelines, emergency procedures, accident reporting
8. IT Policies: Computer usage, email policy, internet access, data protection
9. Grievance Procedures: Steps for raising concerns, reporting mechanisms, whistleblower protection
10. Training and Development: Onboarding process, training programs, career development opportunities
1. Remote Work Policy: Include for companies offering work-from-home arrangements, detailing equipment provision, communication protocols
2. International Travel: Necessary for companies with international operations or frequent business travel
3. Research and Development: Important for technology or research-focused companies, including IP rights and confidentiality
4. Environmental Policy: Relevant for companies with strong environmental commitments or in industries with environmental impact
5. Client Interaction Guidelines: Essential for service-oriented businesses with direct client contact
6. Branch Specific Policies: For companies with multiple locations or branches in Indonesia
1. Appendix A - Employee Forms: Standard forms including employment contract template, leave request form, expense claim form
2. Appendix B - Organization Chart: Detailed organizational structure with reporting lines
3. Appendix C - Benefits Schedule: Detailed breakdown of employee benefits, insurance coverage, and BPJS provisions
4. Appendix D - Emergency Contacts: List of important contact numbers, emergency procedures, and medical facilities
5. Appendix E - IT Systems Guide: Step-by-step guides for accessing and using company IT systems
6. Appendix F - Office Locations: Details of office locations, facilities, and access procedures
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Welcome Manual For New Employees
A comprehensive new employee onboarding manual compliant with Indonesian labor laws, outlining company policies, procedures, and employment terms.
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