The Authorization Letter To Claim Scholarship Allowance is a crucial document in Indonesia's educational administrative framework, designed to facilitate the disbursement of scholarship funds when recipients cannot personally collect their allowances. This document becomes necessary in various situations, such as when students are studying abroad, conducting research in remote locations, or face other circumstances preventing direct collection. The letter must conform to Indonesian civil law requirements, particularly the Indonesian Civil Code (Kitab Undang-Undang Hukum Perdata) regarding power of attorney, and typically requires proper revenue stamping (materai). Educational institutions and scholarship providers in Indonesia commonly require this document to ensure proper authorization and maintain clear audit trails for financial disbursements. The document includes detailed identification of both the authorizer and authorized representative, specific powers granted, duration of authority, and may require witness signatures for additional validity.
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1. Letter Header: Date, reference number, and formal letterhead if applicable
2. Subject Line: Clear indication that this is an Authorization Letter for Scholarship Allowance Claim
3. Authorizer Details: Full name, ID number, address, and contact details of the person giving authorization (typically the scholarship recipient)
4. Authorized Person Details: Full name, ID number, address, and contact details of the person being authorized to collect the allowance
5. Purpose Statement: Clear statement of the specific purpose - authorizing the collection of scholarship allowance, including scholarship program name and reference numbers
6. Scope of Authority: Detailed description of what actions the authorized person can take, including signing receipts and handling related documentation
7. Duration of Authority: Validity period of the authorization
8. Signatures: Space for signatures of both the authorizer and authorized person
9. Witness Section: Space for witness names and signatures
1. Relationship Declaration: Statement of relationship between authorizer and authorized person - include when required by institution or when parties are related
2. Special Instructions: Any specific instructions or conditions for claiming the allowance - include if there are particular institutional requirements
3. Revocation Clause: Terms under which the authorization can be revoked - include for longer-term authorizations
4. Language Declaration: Statement that all parties understand the content - include when authorized person or authorizer may not be fluent in the document's language
1. Copy of Identification Documents: Photocopies of ID cards (KTP) of both authorizer and authorized person
2. Scholarship Award Letter: Copy of the official scholarship award letter or reference
3. Student Status Certificate: Current student status verification from the educational institution
4. Stamp Duty: Required revenue stamp (materai) based on current Indonesian regulations
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