The Lease Termination Letter to Landlord is a crucial document used in Hong Kong's property rental market when a tenant needs to formally end their lease agreement. This document is essential for both residential and commercial tenancies and must align with Hong Kong's legal requirements, particularly the Landlord and Tenant (Consolidation) Ordinance. The letter serves multiple purposes: it provides official notice of termination, establishes a clear timeline for vacancy, and creates a paper trail for legal protection. The document should be used when a tenant plans to end their lease, whether at the natural end of the term or for an early termination if permitted by the lease agreement. It should include key details such as property information, termination date, and arrangements for final inspection and deposit return. Proper documentation through a Lease Termination Letter helps protect both parties' interests and ensures compliance with Hong Kong's legal framework for property leasing.
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1. Header Information: Sender's full name and address, date, and recipient's (landlord's) full name and address
2. Property Details: Complete address and identification of the rental property
3. Lease Reference: Details of the current lease agreement including its start date and any relevant reference numbers
4. Formal Notice of Termination: Clear statement declaring the intention to terminate the lease
5. Termination Date: Specific date when the lease will end, ensuring compliance with notice period requirements
6. Key Return Arrangements: Proposed arrangements for returning keys and property inspection
7. Forwarding Address: New address for future correspondence and return of security deposit
8. Closing and Signature: Professional closing, your signature, and printed name
1. Security Deposit Return Request: Include when specifically requesting the return of the security deposit, with details of preferred payment method
2. Early Termination Justification: Required when terminating before the lease end date, explaining reasons and citing relevant lease provisions or circumstances
3. Maintenance Status Declaration: Statement about the condition of the property, particularly relevant if there are ongoing maintenance issues
4. Special Arrangements: Any specific agreements made with the landlord regarding the termination process
5. Utility Transfer Notice: Information about utility account closures or transfers, if managed through the landlord
1. Copy of Original Lease Agreement: Attachment of the relevant lease agreement for reference
2. Photographic Evidence: Current dated photos of the property condition, if relevant
3. Proof of Circumstances: Any supporting documents justifying early termination if applicable (e.g., job transfer letters, medical certificates)
4. Inventory List: List of landlord's fixtures and fittings with their current condition, if required by the original lease
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