Informal Meeting Minutes serve as an essential documentation tool in Hong Kong's business environment, providing a record of discussions, decisions, and action items from various types of meetings. While less formal than statutory meeting minutes required under the Companies Ordinance, these minutes still play a crucial role in maintaining organizational memory and ensuring accountability. They should be prepared with consideration of Hong Kong's legal framework, including data privacy requirements and potential evidentiary value. The document is particularly useful for departmental meetings, project discussions, committee meetings, and other non-statutory business gatherings where a written record is beneficial for tracking progress and maintaining clear communication. The format allows for sufficient detail while remaining flexible enough to adapt to different meeting structures and organizational needs.

1. Meeting Details: Basic information including date, time, location, and type of meeting

2. Attendees: List of all present participants, noting their roles (e.g., Chair, Secretary) and any representatives

3. Apologies: List of individuals who couldn't attend and sent apologies

4. Approval of Previous Minutes: Record of whether previous meeting's minutes were approved and any corrections

5. Agenda Items and Discussions: Sequential record of topics discussed, including key points raised and decisions made

6. Action Items: List of tasks agreed upon, including responsible persons and deadlines

7. Next Meeting: Date, time, and location of the next scheduled meeting

8. Closure: Time the meeting ended and signature/approval line for the minute-taker and chair