Formal Request For Proposal for Hong Kong

Formal Request For Proposal Template for Hong Kong

A formal Request for Proposal (RFP) document governed by Hong Kong law serves as a structured solicitation instrument through which organizations formally request detailed proposals from potential suppliers or service providers. This document outlines specific requirements, evaluation criteria, and terms and conditions in compliance with Hong Kong's procurement regulations and competition laws. It includes comprehensive technical specifications, commercial requirements, legal compliance frameworks, and evaluation methodologies, ensuring transparency and fairness in the procurement process while adhering to Hong Kong's legal requirements and business practices.

Your data doesn't train Genie's AI

You keep IP ownership of your information

Generate a Bespoke Document

1. Select your governing law:

2. Enter your key requirements:

3. Create your document to edit, review or download

Download a Standard Template

Get our Hong Kong-compliant Formal Request For Proposal

4.6 / 5

4.8 / 5

Alternatively: Run an advanced review of an existing
Formal Request For Proposal

Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.

Upload your Doc

What is a Formal Request For Proposal?

The Formal Request for Proposal (RFP) is a critical business document used in Hong Kong when organizations seek to procure significant goods, services, or works through a structured and competitive process. It is particularly relevant when the procurement requires detailed technical proposals, competitive pricing, and comprehensive evaluation of potential suppliers' capabilities. The document must comply with Hong Kong's legal framework, including the Competition Ordinance and Prevention of Bribery Ordinance, while incorporating local business practices and standards. RFPs are typically used for complex purchases where factors beyond price, such as technical capability, methodology, and experience, are crucial to the selection process. The document serves as both a solicitation tool and a foundation for subsequent contract negotiations, requiring careful attention to legal, commercial, and technical details.

What sections should be included in a Formal Request For Proposal?

1. Introduction: Overview of the issuing organization and basic information about the RFP

2. RFP Summary: Key dates, deadlines, submission requirements, and contact information

3. Background and Objectives: Detailed context of the project and its goals

4. Scope of Work: Detailed description of the products/services required and deliverables

5. Submission Requirements: Format, content, and structure requirements for proposals

6. Evaluation Criteria: Detailed explanation of how proposals will be evaluated and weighted

7. Timeline and Process: Key dates, milestones, and procedural requirements

8. Terms and Conditions: Legal requirements, contract terms, and compliance obligations

9. Commercial Requirements: Pricing structure, payment terms, and financial requirements

10. Selection Process: Description of how the winning proposal will be selected and next steps

What sections are optional to include in a Formal Request For Proposal?

1. Pre-qualification Requirements: Specific criteria that bidders must meet to be eligible, used for complex or high-value projects

2. Site Visit Information: Details about mandatory or optional site visits, included when physical inspection is relevant

3. Environmental Requirements: Specific environmental compliance requirements, included for projects with environmental impact

4. Security Requirements: Special security clearances or requirements, included for sensitive projects

5. Innovation Section: Opportunity for bidders to propose innovative solutions, used when seeking creative approaches

6. Local Content Requirements: Requirements for local business participation, used in government or public sector RFPs

7. Prototype/Sample Requirements: Requirements for physical samples or prototypes, included for product-based RFPs

What schedules should be included in a Formal Request For Proposal?

1. Technical Specifications: Detailed technical requirements and specifications

2. Pricing Schedule: Template for submission of pricing information

3. Response Templates: Standardized forms for technical and commercial responses

4. Draft Contract: Proposed contract terms and conditions

5. Compliance Matrix: Template for bidders to indicate compliance with requirements

6. Experience and References Form: Template for providing past experience and references

7. Declaration Forms: Required legal and compliance declarations

8. Service Level Agreement: Proposed service levels and performance metrics

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Clauses

Relevant Industries

Information Technology

Construction

Professional Services

Manufacturing

Healthcare

Financial Services

Telecommunications

Energy and Utilities

Transportation and Logistics

Education

Government and Public Sector

Real Estate

Retail

Environmental Services

Relevant Teams

Procurement

Legal

Finance

Operations

Technical

Commercial

Risk and Compliance

Project Management Office

Supply Chain

Information Technology

Facilities Management

Relevant Roles

Procurement Manager

Project Manager

Chief Financial Officer

Legal Counsel

Commercial Director

Technical Director

Operations Manager

Supply Chain Manager

Contracts Manager

Bid Manager

Compliance Officer

Risk Manager

Chief Technology Officer

Facilities Manager

Category Manager

Find the exact document you need

No matches found.