Declaration Letter To Whom It May Concern for Hong Kong

Declaration Letter To Whom It May Concern Template for Hong Kong

A Declaration Letter To Whom It May Concern is a formal written statement made under Hong Kong law where the declarant formally attests to certain facts or circumstances. The document serves as an official record that can be used for various purposes, from confirming employment status to verifying business relationships. Under Hong Kong's legal framework, particularly the Oaths and Declarations Ordinance, such declarations can carry legal weight and may be used as evidence in legal proceedings. The document must be properly executed and, depending on its purpose, may need to be witnessed by appropriate authorities such as a notary public or commissioner for oaths.

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What is a Declaration Letter To Whom It May Concern?

A Declaration Letter To Whom It May Concern is a versatile legal document commonly used in Hong Kong's business and legal environment. This document type is particularly useful when an individual or organization needs to make a formal statement that can be presented to various parties who may require official confirmation of specific facts, circumstances, or relationships. The letter must comply with Hong Kong's legal requirements, particularly the Oaths and Declarations Ordinance, and may need to be witnessed by authorized persons depending on its intended use. Common applications include confirming employment status, verifying business relationships, attesting to personal circumstances, or making formal statements for administrative or legal purposes. The document's flexibility makes it valuable across various sectors, while its formal nature provides a degree of legal weight to the statements made within it.

What sections should be included in a Declaration Letter To Whom It May Concern?

1. Letter Head: Includes the declarant's full name, address, and contact details

2. Date: The date when the declaration is made

3. Salutation: 'To Whom It May Concern' or specific addressee if known

4. Declaration Statement: Opening statement confirming this is a formal declaration

5. Declarant Information: Details about the person making the declaration, including their capacity/authority to make the declaration

6. Subject Matter: Clear and specific details of what is being declared

7. Verification Statement: Statement confirming the truth and accuracy of the declared information

8. Signature Block: Space for signature, name, and date of signing

What sections are optional to include in a Declaration Letter To Whom It May Concern?

1. Witness Details: Required when the declaration needs to be witnessed, including witness name, occupation, and contact details

2. Purpose Statement: Specific statement about why the declaration is being made and how it should be used

3. Time Period: When the declaration covers specific dates or time periods

4. Legal Notice: Warning about the legal consequences of making false declarations

5. Disclaimer: Any limitations or qualifications to the declaration

6. Company Details: When declaration is made on behalf of a company, including company registration number and position of declarant

What schedules should be included in a Declaration Letter To Whom It May Concern?

1. Supporting Documents: Copies of relevant documents referenced in the declaration

2. Identification Documents: Copies of declarant's identification documents when required

3. Authorization Documents: Documents proving authority to make declaration on behalf of others

4. Evidence Appendix: Additional evidence supporting the declared facts

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Clauses

Identity Declaration
Authority Statement
Purpose Declaration
Factual Statement
Truth Verification
Witness Attestation
Document Authentication
Legal Compliance
Confidentiality
Use Limitation
Liability Statement
Signature and Execution
Supporting Evidence Reference
Declaration Period
Governing Law

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Financial Services

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Compliance

Corporate Secretarial

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Executive Office

Relevant Roles

CEO

Managing Director

Human Resources Manager

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Company Secretary

Compliance Officer

Department Head

Finance Director

Operations Manager

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Senior Executive

Business Owner

General Manager

Administrative Officer

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What is a Declaration Letter To Whom It May Concern?

What sections should be included in a Declaration Letter To Whom It May Concern?

What sections are optional to include in a Declaration Letter To Whom It May Concern?

What schedules should be included in a Declaration Letter To Whom It May Concern?

Authors

Alex Denne

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