The Consent Information Form is a crucial document required under Hong Kong's data protection framework, particularly the Personal Data (Privacy) Ordinance (PDPO). Organizations must use this form when collecting, processing, or transferring personal data from individuals (data subjects). The form serves as both a legal record of consent and an informational document that explains to individuals how their data will be handled. It must be written in clear, understandable language while meeting all regulatory requirements. This document is particularly important given Hong Kong's strict data protection regime and the significant penalties for non-compliance. The form should be updated regularly to reflect changes in data processing activities or regulatory requirements.
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1. Introduction and Parties: Identifies the data user (organization collecting data) and the data subject (individual providing consent), including relevant contact details
2. Purpose of Data Collection: Clear explanation of why personal data is being collected and how it will be used
3. Types of Personal Data: Detailed list of personal data that will be collected
4. Data Storage and Security: Information about how the personal data will be stored, protected, and for how long it will be retained
5. Data Sharing and Transfer: Details about third parties with whom the data may be shared, including any international transfers
6. Rights of the Data Subject: Explanation of the individual's rights regarding their personal data, including access, correction, and withdrawal of consent
7. Declaration and Signature: Formal consent statement and space for signature, date, and witness details if required
1. Special Categories of Data: Additional section required when collecting sensitive personal data such as health information, biometric data, or financial details
2. Parent/Guardian Consent: Required when the data subject is under 18 or lacks capacity to provide consent
3. Marketing Consent: Separate section for obtaining specific consent for direct marketing purposes, as required by the PDPO
4. Photography/Media Release: Required when collecting consent for use of photographs, videos, or other media featuring the data subject
5. Research Participation: Additional section when data is being collected for research purposes
1. Schedule 1: Detailed Data Processing Activities: Comprehensive list of specific data processing activities and purposes
2. Schedule 2: Third Party Recipients: List of third parties who may receive the personal data and their purposes for processing
3. Appendix A: Privacy Policy: Organization's full privacy policy or reference to where it can be accessed
4. Appendix B: Data Subject Rights Form: Form for exercising rights under the PDPO (access, correction, deletion requests)
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