An Authorisation Letter To Act On Behalf is a crucial legal document used in Hong Kong when an individual or entity (the principal) needs to delegate specific powers or authority to another party (the agent). This document is commonly required in situations where the principal cannot personally attend to certain matters, such as business transactions, property dealings, or administrative procedures. Operating under Hong Kong's common law system, the authorization letter must clearly define the scope of authority, duration, and any limitations on the agent's powers. It differs from a full power of attorney in terms of formality and scope, typically being more specific and time-limited. The document must comply with Hong Kong legal requirements and may need to be witnessed or notarized depending on its intended use and the powers being granted.
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1. Date: Current date when the authorization letter is being issued
2. Principal's Details: Full name, address, and identification details of the person granting the authority
3. Agent's Details: Full name, address, and identification details of the person being authorized to act
4. Scope of Authority: Clear and specific description of the powers being granted and what actions the agent is authorized to take
5. Duration: Time period for which the authorization is valid, including start date and end date if applicable
6. Principal's Declaration: Statement confirming the principal's intention to grant this authority and that they are doing so of their own free will
7. Signature Block: Space for principal's signature, date of signing, and witness details if required
1. Revocation Clause: Include when the principal wants to explicitly state their right to revoke the authorization and the process for doing so
2. Indemnification: Include when the principal wishes to protect the agent from liability when acting within the scope of authority
3. Multiple Agent Authorization: Include when authority is being granted to more than one agent, specifying if they can act independently or must act jointly
4. Governing Law: Include when the authorization might be used in multiple jurisdictions or when specifically required to establish jurisdiction
5. Notarization Block: Include when the document needs to be notarized for legal or practical purposes
6. Chinese Translation: Include when the letter needs to be bilingual for use in Hong Kong
1. Identification Documents: Copies of Hong Kong ID cards or passports of principal and agent
2. Specific Powers: Detailed list of specific actions or transactions the agent is authorized to perform
3. Required Forms: Any specific forms or documents that need to be attached as required by relevant authorities
4. Witness Statement: If required, separate witness attestation document
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Real Estate
Legal Services
Healthcare
Education
Import/Export
Retail
Manufacturing
Construction
Professional Services
Insurance
Telecommunications
Transportation and Logistics
Hospitality
Government and Public Services
Relevant Teams
Legal
Compliance
Human Resources
Finance
Administration
Corporate Secretarial
Risk Management
Operations
Procurement
Business Development
Corporate Affairs
Customer Service
Relevant Roles
Chief Executive Officer
Managing Director
Company Secretary
Legal Counsel
Corporate Lawyer
Compliance Officer
Human Resources Director
Finance Manager
Property Manager
Business Development Manager
Operations Director
Project Manager
Administrative Officer
Procurement Manager
Account Manager
Risk Manager
Department Head
Branch Manager
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