An Authorization Letter For Claiming ATM Card is a crucial document used in Hong Kong's banking system when an account holder cannot personally collect their ATM card from the bank. This document is essential in situations where account holders are unavailable due to travel, illness, or other commitments, and need to authorize a trusted representative to collect their ATM card. The letter must comply with Hong Kong banking regulations, including the Banking Ordinance (Cap. 155) and guidelines issued by the Hong Kong Monetary Authority. It contains specific details about the account holder, the authorized person, and the card being collected, along with necessary declarations and authentication elements. Banks in Hong Kong typically require this formal authorization to ensure security and maintain proper documentation for card issuance procedures.
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1. Date and Place: Current date and location where the letter is being written
2. Bank Details: Full name and address of the bank branch where the ATM card is to be collected
3. Account Holder Details: Full name, account number, identification details, and contact information of the card owner
4. Authorized Person Details: Full name, identification details, and contact information of the person being authorized to collect the card
5. Authorization Statement: Clear statement authorizing the named person to collect the ATM card on behalf of the account holder
6. Card Details: Specific details of the ATM card being collected, including associated account number if applicable
7. Account Holder's Declaration: Statement confirming the voluntary nature of the authorization and accepting responsibility for the authorization
8. Signature Block: Space for account holder's signature, name, and date
1. Reason for Authorization: Explanation of why the account holder cannot collect the card personally - include when required by bank policy or when circumstances are unusual
2. Duration of Authorization: Specific time period for which the authorization is valid - include when the authorization needs to be time-limited
3. Witness Details: Space for witness name, signature and details - include when required by bank policy or for additional security
4. Special Instructions: Any specific instructions regarding the card collection process - include when there are special requirements or conditions
1. Copy of Account Holder's ID: Authenticated copy of account holder's identification document
2. Copy of Authorized Person's ID: Copy of authorized person's identification document
3. Proof of Address: Recent proof of address of the account holder if required by bank
4. Bank Forms: Any specific forms required by the bank for third-party ATM card collection
Relevant legal definitions
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Relevant Industries
Banking
Financial Services
Corporate Services
Retail Banking
Business Services
Professional Services
Legal Services
Relevant Teams
Legal
Compliance
Operations
Customer Service
Risk Management
Corporate Banking
Branch Operations
Administrative Support
Document Control
Relevant Roles
Bank Branch Manager
Compliance Officer
Banking Operations Manager
Customer Service Representative
Account Manager
Legal Counsel
Corporate Secretary
Administrative Assistant
Financial Controller
Risk Management Officer
Operations Manager
Corporate Banking Officer
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