Lost or Stolen Equipment Policy Template for Denmark

A Lost or Stolen Equipment Policy sets clear rules for handling company devices that go missing in Danish workplaces. It outlines what employees must do when laptops, phones, or other work equipment disappears - from immediate reporting to IT security teams to contacting local police when necessary.

Under Danish data protection laws, these policies help organizations meet their GDPR obligations by protecting sensitive information stored on missing devices. The policy typically includes steps for remote data wiping, details about equipment insurance coverage, and guidelines for replacing lost items. Many Danish companies link this policy directly to their broader information security framework and employee handbooks.

Put a Lost or Stolen Equipment Policy in place as soon as you start issuing company devices to employees in Denmark. This becomes especially crucial when your staff handles sensitive customer data, financial information, or trade secrets on mobile devices and laptops.

The policy proves invaluable during security incidents - like when an employee leaves their work phone in a taxi or has their laptop stolen. Danish GDPR requirements make quick response essential. Having clear procedures ready helps you act fast, protect data, meet reporting deadlines, and show authorities you took reasonable precautions to secure company assets and personal information.

• Basic Equipment Policy: Covers essential reporting procedures and employee responsibilities for standard office devices like laptops and phones - ideal for small Danish businesses
• Comprehensive IT Asset Policy: Includes detailed sections on data protection, remote wiping, and insurance claims - typically used by larger organizations handling sensitive data
• BYOD-Integrated Policy: Combines lost device procedures with rules for personal devices used for work - popular in hybrid workplaces
• Industry-Specific Variants: Modified versions with extra security measures for healthcare, financial services, or government contractors under stricter Danish regulatory requirements

• IT Security Teams: Create and maintain the Lost or Stolen Equipment Policy, handle incident responses, and coordinate device tracking
• HR Departments: Integrate the policy into employee handbooks, manage training, and ensure staff acknowledgment
• Company Employees: Must follow reporting procedures and security measures outlined in the policy when using work devices
• Data Protection Officers: Review policy compliance with Danish GDPR requirements and oversee breach reporting
• Department Managers: Help enforce policy rules and manage equipment assignments within their teams

• Device Inventory: List all company equipment types, their typical users, and stored data categories
• Security Measures: Document existing tracking software, remote wipe capabilities, and encryption standards
• Reporting Chain: Map out who needs notification when incidents occur - from IT teams to Danish authorities
• Response Times: Define maximum allowed delays between loss discovery and official reporting
• Insurance Details: Gather coverage information and claim procedures for company devices
• GDPR Requirements: Review Danish data protection guidelines for handling breaches and notifications

• Policy Scope: Clear definition of covered devices and affected employees under Danish law
• Reporting Procedures: Detailed steps for notifying IT security and authorities within GDPR timelines
• Data Protection Measures: Specific protocols for securing sensitive information on lost devices
• Employee Responsibilities: Explicit obligations for device care and immediate incident reporting
• Security Requirements: Mandatory security features like encryption and remote wiping capabilities
• Compliance Statement: Reference to relevant Danish data protection laws and GDPR requirements
• Enforcement Provisions: Consequences for policy violations and failure to report incidents

While both documents deal with company equipment, a Lost or Stolen Equipment Policy differs significantly from an Equipment Lease Agreement. Understanding these differences helps ensure proper coverage of your organization's assets and legal obligations.

• Primary Purpose: Lost or Stolen Equipment Policies focus on security procedures and incident response, while Equipment Lease Agreements outline terms for temporary equipment use and return
• Legal Scope: Lost/Stolen policies emphasize GDPR compliance and data protection measures, whereas lease agreements concentrate on financial and maintenance obligations
• Timing of Use: Equipment leases are signed before equipment handover, while lost/stolen policies remain active throughout employment
• Enforcement Focus: Lost/stolen policies target security breach prevention and response, while lease agreements protect against financial loss and misuse