The Employee Remote Work Policy And Agreement is designed to address the growing need for formalized remote work arrangements in Switzerland, reflecting modern workplace practices while ensuring compliance with Swiss employment laws and regulations. This document becomes necessary when companies wish to establish or formalize remote work arrangements with their employees, whether for full-time remote work or hybrid arrangements. It incorporates essential elements required by Swiss law, including provisions for workplace safety, data protection, working hours, and expense reimbursement. The document serves a dual purpose: as a policy document outlining the company's remote work guidelines and as a legally binding agreement between the employer and employee. It is particularly relevant in the context of increased workplace flexibility and digital transformation, while maintaining compliance with Swiss federal and cantonal requirements for employment relationships.
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1. Parties: Identification of the employer and employee entering into the remote work agreement
2. Background: Context of the remote work arrangement and purpose of the agreement
3. Definitions: Key terms used throughout the document including 'Remote Work', 'Primary Work Location', 'Working Hours', etc.
4. Eligibility and Approval: Criteria for remote work eligibility and the approval process
5. Work Schedule and Availability: Defined working hours, core hours, and availability requirements in accordance with Swiss labor law
6. Primary Work Location: Specification of the approved remote work location(s) and requirements for the workspace
7. Equipment and Resources: Provisions regarding company-provided equipment, technology, and resources
8. Expenses and Reimbursement: Policy on reimbursement of remote work-related expenses as per Swiss law
9. Data Protection and Confidentiality: Requirements for protecting company data and maintaining confidentiality while working remotely
10. Health and Safety: Workplace safety requirements and employer's obligations under Swiss health and safety regulations
11. Performance and Productivity: Performance expectations, monitoring, and evaluation procedures
12. Communication Requirements: Expected communication protocols and attendance at in-person meetings
13. Technical Support: Procedures for obtaining technical support and reporting issues
14. Termination or Modification: Conditions under which the remote work arrangement can be modified or terminated
15. Governing Law: Confirmation that the agreement is governed by Swiss law
1. International Remote Work: Include when employees may work from outside Switzerland, addressing tax implications and local employment laws
2. Split Work Arrangement: Include when employees split time between office and remote work, specifying office attendance requirements
3. Emergency Protocol: Include for roles requiring specific emergency response procedures or business continuity measures
4. Training Requirements: Include when specific remote work training or certifications are required
5. Client Interaction Protocol: Include for customer-facing roles requiring specific guidelines for client interactions while remote
6. Remote Team Management: Include for managers overseeing remote teams, outlining additional responsibilities
1. Schedule A - Equipment Inventory: Detailed list of company-provided equipment and resources
2. Schedule B - Remote Workspace Requirements: Specific requirements for home office setup and ergonomic standards
3. Schedule C - Security Protocol: Detailed IT security requirements and procedures
4. Schedule D - Expense Policy: Detailed breakdown of covered expenses and reimbursement procedures
5. Schedule E - Emergency Contacts: List of relevant contact information for technical support and emergencies
6. Appendix 1 - Remote Work Application Form: Standard form for requesting remote work arrangement
7. Appendix 2 - Home Office Safety Checklist: Checklist for ensuring compliance with safety requirements
8. Appendix 3 - Data Protection Guidelines: Detailed guidelines for handling sensitive data while working remotely
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