The Job Shadowing Letter is a crucial document used in Austrian professional settings to formalize temporary workplace observation arrangements. It is typically employed when a student, professional, or career-changer wishes to gain firsthand insight into a specific role or industry through direct observation of an experienced professional. This document, while less formal than an employment contract, must still comply with Austrian workplace regulations, including the Arbeitsverfassungsgesetz (Labor Constitution Act) and ArbeitnehmerInnenschutzgesetz (Worker Protection Act). The letter should clearly outline the scope of the shadowing experience, duration, supervision arrangements, confidentiality requirements, and relevant health and safety protocols. It serves as a protective measure for both the host organization and the participant, ensuring clear understanding of boundaries and responsibilities while maintaining compliance with Austrian legal requirements.
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1. Letter Header: Company letterhead, date, and recipient's contact details
2. Opening Statement: Confirmation of the job shadowing opportunity and reference to any prior discussions
3. Duration and Schedule: Specific dates and times for the job shadowing period
4. Purpose and Activities: Clear description of the job shadowing objectives and permitted activities
5. Supervision Details: Name and role of the designated supervisor/mentor
6. Workplace Rules: Essential workplace policies, dress code, and behavior expectations
7. Health and Safety: Basic health and safety requirements and emergency procedures
8. Confidentiality: Statement regarding confidentiality obligations and handling of sensitive information
9. Insurance and Liability: Clarification of insurance coverage and liability limitations
10. Closing Statement: Signature lines for both parties and contact information for questions
1. Travel and Expenses: Include when there are specific arrangements for travel reimbursement or other expenses
2. Equipment Use: Include when the observer will need to use company equipment or systems
3. Photo/Video Policy: Include when there are specific rules about taking photos or videos during the shadowing
4. Remote Shadowing Provisions: Include when any part of the shadowing will be conducted remotely
5. Academic Credit: Include when the shadowing is part of an educational program requiring specific documentation
1. Schedule A - Daily Schedule: Detailed breakdown of daily activities and timings
2. Schedule B - Emergency Contact Form: Emergency contact information for both parties
3. Schedule C - Confidentiality Agreement: Detailed confidentiality terms if required by company policy
4. Schedule D - Safety Briefing Acknowledgment: Checklist of safety procedures and acknowledgment
5. Schedule E - Required Documentation: List of any required documents, certifications, or insurance proof
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