Company Credit Card Agreement Template for Austria

The Company Credit Card Agreement is essential for organizations operating in Austria that provide corporate credit cards to their employees for business-related expenses. This document becomes necessary when companies want to implement or formalize their corporate credit card program, ensuring compliance with Austrian banking regulations, labor laws, and data protection requirements. It establishes clear guidelines for card usage, defines approval processes, sets out expense reporting requirements, and allocates responsibilities and liabilities between the company and cardholders. The agreement helps prevent misuse of corporate cards while providing employees with convenient access to company funds for legitimate business expenses. It should be regularly reviewed and updated to reflect changes in Austrian legislation and company policies.

1. Parties: Identification of the employer company and the employee cardholder

2. Background: Context of the agreement and purpose of issuing company credit cards

3. Definitions: Key terms used throughout the agreement including 'Credit Card', 'Credit Limit', 'Business Expenses', 'Statement Period'

4. Card Issuance and Ownership: Terms of card issuance, confirmation that the card remains company property

5. Authorized Use: Permitted uses of the card, specifically defining legitimate business expenses

6. Credit Limit: Specification of the credit limit and any temporary increase procedures

7. Cardholder Responsibilities: Core obligations including security, approved usage, receipts retention

8. Expense Reporting: Procedures and deadlines for submitting expenses and supporting documentation

9. Payment Terms: Payment processing, statement reconciliation, and reimbursement procedures

10. Security Requirements: PIN security, card storage, loss reporting procedures

11. Prohibited Uses: Specific restrictions on card usage including personal expenses

12. Company Rights and Monitoring: Company's rights to monitor usage and audit expenses

13. Termination: Procedures for card cancellation and return upon employment termination

14. Data Protection: Handling of personal and transaction data in compliance with GDPR

15. Governing Law: Specification of Austrian law governance and jurisdiction