Business Meeting Notice Agenda And Minutes Template for Austria

1. Proxy Declarations: Required when members are represented by proxies, including proxy documentation

2. Special Business: For extraordinary items requiring special notice or majority

3. Committee Reports: When committees need to present their findings or recommendations

4. Electronic Participation Details: Required for virtual or hybrid meetings, including technical arrangements

5. Dissenting Opinions: When board members or shareholders wish to record their opposition to decisions

6. Conflict of Interest Declarations: When participants need to declare conflicts regarding specific agenda items

1. Attendance Register: Detailed list of all attendees with signatures (or electronic confirmation of attendance)

2. Supporting Documents: Any presentations, reports, or documents discussed during the meeting

3. Voting Records: Detailed breakdown of votes for each resolution

4. Financial Reports: If financial matters were discussed or approved during the meeting

5. Proxy Forms: Copies of submitted proxy forms and authorizations

6. Pre-submitted Questions: Questions submitted by participants before the meeting with responses