Appel d'Offre EPI Template for France

An Appel d'Offre EPI is a formal public procurement document used in France to acquire personal protective equipment (PPE) through a competitive bidding process. You'll need this document when your organization must comply with French public procurement regulations while ensuring the highest safety standards for workers.

When do you need this document?

You need an Appel d'Offre EPI when procuring personal protective equipment for public sector organizations, including government agencies, municipalities, hospitals, and educational institutions. This document is essential for purchases exceeding the European Union thresholds defined in the Code de la commande publique. You'll also use it when replacing expired PPE stock, implementing new safety protocols, or responding to regulatory changes in workplace safety requirements. Manufacturing companies with public contracts and semi-public organizations must follow this procurement process to ensure compliance with both French and European regulations.

Key legal considerations

Your Appel d'Offre EPI must comply with the fundamental principles of public procurement: freedom of access, equal treatment of candidates, and transparency of procedures. You must clearly specify technical requirements that align with European Directive 2016/425/EU for PPE certification and relevant French standards like NF EN ISO 20471 for high-visibility equipment. The document should include detailed evaluation criteria, mandatory qualifications for suppliers, and compliance requirements with the Code du travail Articles L.4321-1 to L.4321-5. You must also establish clear timelines for submission, evaluation periods, and delivery schedules while ensuring traceability throughout the procurement process.

Legal requirements in France

Under French law, your Appel d'Offre EPI must conform to the Code de la commande publique and Décret n° 2016-360 regarding public contracts. You must publish the tender notice in the appropriate official journals when thresholds are exceeded and provide equal access to all qualified European suppliers. The document must specify that all PPE must bear CE marking and meet French workplace safety standards. You're required to include provisions for contract performance guarantees, warranty periods, and compliance with French labor law regarding PPE provision to workers. Additionally, you must ensure the selected supplier can provide proper documentation, training materials in French, and ongoing technical support throughout the contract period.