Independent Contractor Handbook Template for United States

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Key Requirements PROMPT example:

Independent Contractor Handbook

"I need an Independent Contractor Handbook for our tech startup that emphasizes remote work policies, data security protocols, and intellectual property protection, as we'll be working with software developers and designers across multiple states starting January 2025."

Document background
The Independent Contractor Handbook serves as a critical document for organizations engaging non-employee workers in the United States. This document becomes necessary when a company regularly works with independent contractors and needs to establish clear guidelines while maintaining compliance with federal and state regulations. The handbook includes essential information about contractor classification, payment procedures, confidentiality requirements, and operational guidelines, while helping to maintain proper distinction between employees and contractors under U.S. law.
Suggested Sections

1. Introduction: Purpose and scope of the handbook, including its application and interpretation

2. Contractor Classification: Clear definition of independent contractor status and relationship with the company

3. General Expectations: Basic requirements, professional standards, and code of conduct for contractors

4. Payment Terms: Invoice procedures, payment schedules, and tax considerations including 1099 requirements

5. Confidentiality and IP: Protection of company information, intellectual property rights, and trade secrets

Optional Sections

1. Safety Guidelines: Specific safety protocols and OSHA compliance requirements for on-site or hazardous work

2. Equipment and Resources: Guidelines for use, maintenance, and return of company-provided tools or resources

3. Remote Work Policies: Protocols and expectations for virtual contractors including communication and availability

Suggested Schedules

1. Schedule A - Tax Forms: Required tax documentation including W-9 forms and 1099 information

2. Schedule B - Insurance Requirements: Detailed insurance coverage requirements and minimum coverage amounts

3. Schedule C - Rate Card: Standard rate structure for different services or contractor roles

4. Schedule D - Security Protocols: Detailed security procedures, data protection requirements, and compliance standards

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Industries

IRS Guidelines: Federal guidelines covering worker classification criteria, Form 1099 requirements, and self-employment tax obligations for independent contractors

Fair Labor Standards Act (FLSA): Federal law that helps distinguish contractor status from employee status - important for establishing non-employee relationship

Civil Rights Acts: Federal anti-discrimination laws that may extend certain protections to independent contractors

Immigration Reform and Control Act: Federal requirements regarding work authorization verification for contractors

Federal Trade Secrets Act: Federal law governing the protection of confidential and proprietary information

State Independent Contractor Tests: Various state-specific tests (such as California's ABC Test under AB5) used to determine proper worker classification

State Labor Laws: State-specific regulations regarding contractor classification, wages, and working hours

State Workers' Compensation Laws: State-level requirements regarding workers' compensation coverage and exemptions for independent contractors

State Unemployment Insurance Laws: State-specific regulations regarding unemployment insurance and its implications for contractor classification

Occupational Safety and Health Act (OSHA): Federal safety requirements that may apply to independent contractors in certain situations

Intellectual Property Laws: Federal and state laws governing copyright, patent rights, and work-for-hire provisions in contractor relationships

Data Privacy Laws: Federal and state-specific privacy laws, including GDPR compliance if applicable, affecting contractor handling of sensitive information

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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