The Landlord and Property Manager Agreement is essential for property owners in Saudi Arabia who wish to delegate the management of their real estate assets to professional property managers. This document is particularly relevant in the context of Saudi Arabia's growing real estate market and the increasing professionalization of property management services. It serves as a comprehensive legal framework that defines the scope of property management services, establishes clear lines of authority, and ensures compliance with both Saudi regulations and Shariah principles. The agreement typically includes detailed provisions for property maintenance, tenant management, financial reporting, and regulatory compliance, making it suitable for various types of properties from residential complexes to commercial buildings. Property owners should utilize this agreement when engaging professional management services to ensure clear documentation of responsibilities, protection of their interests, and compliance with local legal requirements.
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1. Parties: Identification of the Landlord and the Property Manager, including full legal names, addresses, and registration details
2. Background: Context of the agreement, including brief description of the property and the parties' intention to enter into a property management arrangement
3. Definitions: Detailed definitions of key terms used throughout the agreement
4. Appointment and Term: Formal appointment of the property manager, duration of the agreement, and renewal terms
5. Property Manager's Services: Comprehensive list of services to be provided by the property manager
6. Property Manager's Authority: Scope of the property manager's decision-making power and limitations
7. Financial Management: Rent collection, handling of funds, bank accounts, and financial reporting requirements
8. Fees and Compensation: Management fees, payment terms, and reimbursement of expenses
9. Landlord's Obligations: Responsibilities and obligations of the landlord, including provision of necessary documentation and funds
10. Reporting Requirements: Regular reports required from the property manager, including financial statements and property status updates
11. Insurance and Liability: Insurance requirements and allocation of liability between parties
12. Termination: Grounds for termination, notice requirements, and post-termination obligations
13. Dispute Resolution: Process for resolving disputes, including reference to Shariah courts if necessary
14. Governing Law: Specification of Saudi law and Shariah principles as governing law
15. General Provisions: Standard clauses including notices, amendments, assignment, and severability
1. Multiple Properties Management: Additional provisions when the property manager is managing multiple properties for the landlord
2. Maintenance Staff: Specific provisions regarding employment and management of maintenance staff when the property requires dedicated personnel
3. Marketing Services: Additional provisions for marketing vacant units when this service is included
4. Security Services: Provisions for security services if required for the property
5. Emergency Response: Specific procedures for emergency situations if the property requires special attention
6. Special Facilities Management: Additional provisions for managing special facilities like swimming pools, gymnasiums, or communal areas
7. Foreign Ownership Compliance: Special provisions when either party is a foreign entity
8. Religious Facilities: Special provisions for managing prayer rooms or other religious facilities if present in the property
1. Property Schedule: Detailed description of the property/properties including address, size, facilities, and current condition
2. Services Schedule: Detailed breakdown of all management services to be provided
3. Fee Schedule: Detailed breakdown of all fees, charges, and payment terms
4. Maintenance Schedule: Regular maintenance requirements and schedules
5. Financial Authority Limits: Detailed breakdown of spending authority limits for different types of expenses
6. Required Reports: Templates and examples of required regular reports
7. Key Performance Indicators: Metrics for measuring the property manager's performance
8. Emergency Contacts: List of emergency contacts and procedures
9. Handover Checklist: Detailed list of items to be handed over at the start of the agreement
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