Employee Consent Form To Release Personal Information Template for Philippines

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Key Requirements PROMPT example:

Employee Consent Form To Release Personal Information

"I need an Employee Consent Form To Release Personal Information for our Manila-based tech company that will be implementing a new cloud-based HR system in January 2025, with specific provisions for international data transfers as we share employee data with our US headquarters."

Document background

The Employee Consent Form To Release Personal Information is a crucial document required under Philippine data protection law, particularly the Data Privacy Act of 2012 and related regulations. This form is necessary whenever an employer needs to collect, process, or share employee personal information for legitimate business purposes, such as payroll processing, benefits administration, regulatory compliance, or business operations. It must be obtained from all employees, both new hires and existing staff, and should be updated when there are significant changes in data processing activities. The document ensures transparency in data handling practices and demonstrates compliance with Philippine privacy regulations while protecting the rights of employees as data subjects.

Suggested Sections

1. Parties: Identification of the employer (data controller) and the employee (data subject), including complete names and addresses

2. Background: Brief context explaining the need for personal information collection and processing in the employment relationship

3. Definitions: Key terms used in the document, including 'personal information', 'processing', 'consent', and other relevant terms as defined in the Data Privacy Act

4. Purpose of Data Collection and Processing: Detailed explanation of why the personal information is being collected and how it will be used

5. Types of Personal Information: Comprehensive list of personal information categories that will be collected and processed

6. Data Sharing and Disclosure: Information about third parties who may receive the personal information and the purpose of such sharing

7. Data Subject Rights: Outline of the employee's rights under the Data Privacy Act, including right to access, correction, and withdrawal of consent

8. Duration of Consent: Period for which the consent remains valid and circumstances under which it may be withdrawn

9. Declaration and Signature: Employee's acknowledgment and formal consent, with space for signatures and date

Optional Sections

1. International Data Transfers: Include when personal information may be transferred outside the Philippines

2. Special Categories of Data: Include when collecting sensitive personal information as defined in the Data Privacy Act

3. Data Retention Period: Include when specific retention periods apply to different categories of personal information

4. Security Measures: Include when specific security measures for data protection need to be highlighted

Suggested Schedules

1. Schedule A - Categories of Personal Information: Detailed listing of all specific personal information items to be collected and processed

2. Schedule B - Authorized Third-Party Recipients: List of specific third parties who may receive the personal information, including their contact details and purposes

3. Schedule C - Data Processing Activities: Detailed description of how the personal information will be processed, including specific uses and purposes

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Consent Declaration
Data Collection
Purpose of Processing
Data Processing
Data Sharing
Data Security
Data Subject Rights
Data Retention
Confidentiality
Third Party Disclosure
International Transfer
Withdrawal of Consent
Privacy Notice
Compliance with Law
Amendments
Severability
Authorization
Acknowledgment

Relevant Industries

Banking and Financial Services

Information Technology

Healthcare

Education

Manufacturing

Retail

Business Process Outsourcing

Professional Services

Telecommunications

Government and Public Sector

Insurance

Real Estate

Transportation and Logistics

Hospitality and Tourism

Relevant Teams

Human Resources

Legal

Compliance

Information Security

Data Protection

Risk Management

Information Technology

Operations

Administrative Services

Corporate Governance

Relevant Roles

Human Resources Manager

Data Protection Officer

Compliance Officer

Legal Counsel

HR Administrator

Privacy Compliance Manager

Employee Relations Manager

HR Business Partner

Recruitment Manager

Personnel Administrator

Corporate Secretary

Risk Management Officer

IT Security Manager

Operations Manager

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Let's create your Employee Consent Form To Release Personal Information

Authors

Alex Denne

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