Conditional Job Offer Letter for Philippines

Conditional Job Offer Letter Template for Philippines

A Conditional Job Offer Letter is a formal employment document used in the Philippines that extends an offer of employment subject to specific conditions being met by the prospective employee. The document complies with Philippine Labor Code requirements and typically includes essential employment terms, conditions precedent to employment, compensation details, and benefits information. It serves as a preliminary agreement between the employer and the potential employee, outlining the terms of employment while clearly stating the conditions that must be satisfied before the employment becomes final, such as background checks, medical examinations, or document submissions.

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What is a Conditional Job Offer Letter?

The Conditional Job Offer Letter is a critical document in the Philippine employment process, serving as a bridge between initial candidate selection and final employment. This document is typically used after successful interviews and initial screening but before formal employment begins. It must comply with Philippine Labor Code requirements and related employment regulations, including provisions for probationary employment and mandatory benefits. The letter outlines the proposed employment terms while protecting the employer's interests by making the offer contingent upon satisfactory completion of pre-employment requirements. Companies use this document to formalize their intent to hire while ensuring all necessary conditions are met before employment commences. It's particularly important in the Philippine context where employment relationships are heavily regulated and proper documentation is essential for both legal compliance and risk management.

What sections should be included in a Conditional Job Offer Letter?

1. Company Letterhead and Date: Official company letterhead with complete contact information and date of the letter

2. Candidate Information: Full name and address of the prospective employee

3. Salutation: Professional greeting addressing the candidate

4. Opening Statement: Expression of interest and conditional offer of employment

5. Position Details: Job title, department, and reporting relationship

6. Conditions of Offer: Clear listing of all conditions that must be met before the offer becomes final (e.g., background check, medical examination, submission of documents)

7. Basic Employment Terms: Start date, salary, work hours, work location

8. Benefits Summary: Overview of standard benefits package

9. Probationary Period: Details of the probationary period as per Philippine Labor Code

10. Acceptance Instructions: How and when to indicate acceptance of the offer

11. Closing and Signatures: Formal closing, company representative's signature block, and space for candidate's acceptance signature

What sections are optional to include in a Conditional Job Offer Letter?

1. Relocation Package: Include when offering relocation assistance to candidates from different cities/countries

2. Confidentiality Statement: Include for positions dealing with sensitive information or trade secrets

3. Non-Compete Clause: Include for senior positions or roles with access to proprietary information, subject to Philippine law restrictions

4. Commission Structure: Include for sales positions or roles with variable compensation

5. Work From Home Policy: Include if remote work is offered or possible

6. Project-Specific Terms: Include for project-based employment or specific assignments

7. Educational Assistance: Include if offering training or education benefits

8. Vehicle/Transportation Allowance: Include if offering transportation benefits

What schedules should be included in a Conditional Job Offer Letter?

1. Schedule A - Detailed Benefits Package: Comprehensive list and description of all company benefits

2. Schedule B - Job Description: Detailed description of roles, responsibilities, and qualifications

3. Schedule C - Required Documents: List of documents needed for employment processing

4. Schedule D - Company Policies Summary: Overview of key company policies and procedures

5. Appendix 1 - Medical Examination Requirements: Details of required medical examinations and health clearances

6. Appendix 2 - Background Check Authorization Form: Form for authorizing background checks and verification

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Philippines

Publisher

Genie AI

Document Type

Employment Letter

Cost

Free to use
Relevant Industries

Information Technology

Banking and Finance

Manufacturing

Healthcare

Education

Retail

Professional Services

Construction

Telecommunications

Business Process Outsourcing

Energy and Utilities

Transportation and Logistics

Real Estate

Hospitality and Tourism

Media and Entertainment

Relevant Teams

Human Resources

Legal

Compliance

Senior Management

Recruitment

Employee Relations

Compensation and Benefits

Training and Development

Operations

Administration

Relevant Roles

Chief Executive Officer

Department Manager

Software Engineer

Financial Analyst

Human Resources Manager

Marketing Director

Sales Representative

Project Manager

Operations Supervisor

Research Scientist

Administrative Assistant

Customer Service Representative

Production Manager

Legal Counsel

Business Development Executive

Account Manager

Technical Support Specialist

Quality Assurance Engineer

Data Analyst

Healthcare Professional

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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