Regret Letter for Malta

Regret Letter Template for Malta

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Regret Letter

"I need a Regret Letter for a senior software developer position in Malta who reached the final interview stage but wasn't selected, including feedback about their performance and an invitation to apply for future positions while ensuring GDPR compliance."

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What is a Regret Letter?

The Regret Letter is a crucial document in the recruitment process under Maltese jurisdiction, used when informing candidates about unsuccessful job applications. It must align with Malta's Employment and Industrial Relations Act, equality legislation, and EU data protection requirements (GDPR). The document serves multiple purposes: it provides clear communication about the hiring decision, maintains professional relationships, protects the organization from potential legal challenges, and ensures compliance with data protection obligations. A well-crafted Regret Letter is essential for maintaining the organization's reputation and managing candidate relationships while meeting all legal and regulatory requirements in Malta.

What sections should be included in a Regret Letter?

1. Letter Header: Company letterhead, date, recipient's name and address

2. Salutation: Professional greeting using the candidate's name

3. Acknowledgment: Thank the candidate for their time and interest in the position

4. Decision Communication: Clear but tactful communication of the rejection decision

5. Positive Feedback: Brief positive comment about the candidate's qualifications or interview

6. Closing: Professional closing with well-wishes and signature block

What sections are optional to include in a Regret Letter?

1. Specific Feedback: Brief explanation of the decision if appropriate and if it won't create legal exposure

2. Future Opportunities: Invitation to apply for future positions if the candidate was strong

3. Alternative Position: Suggestion of another open position if applicable

4. Data Retention Notice: Information about how the candidate's data will be handled, particularly important under GDPR

5. Appeals Process: Information about appeals process if required by internal policies or for certain position types

What schedules should be included in a Regret Letter?

1. Data Privacy Notice: Detailed information about how the candidate's personal data will be retained or deleted

2. Candidate Feedback Form: Optional form for candidates to provide feedback on the recruitment process

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking & Financial Services

Technology

Healthcare

Manufacturing

Retail

Professional Services

Education

Government & Public Sector

Hospitality & Tourism

Transportation & Logistics

Construction

Media & Entertainment

Telecommunications

Gaming & iGaming

Legal Services

Non-Profit Organizations

Relevant Teams

Human Resources

Recruitment

Legal

Compliance

Operations

Administration

Talent Acquisition

Relevant Roles

Human Resources Director

Recruitment Manager

HR Business Partner

Talent Acquisition Specialist

HR Manager

HR Coordinator

Hiring Manager

Department Head

HR Administrator

Recruitment Coordinator

HR Operations Manager

Legal Counsel

Compliance Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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