The Professional Reference Letter is a crucial document in Malta's professional landscape, used to provide formal verification and assessment of an individual's work experience, skills, and professional conduct. It must align with Malta's legal framework, particularly the Data Protection Act and Employment and Industrial Relations Act, while offering meaningful insights about the candidate's professional capabilities. This document is typically requested during job applications, career advancement opportunities, or academic applications, and should be written by someone in a supervisory or professional capacity who can provide an informed assessment of the individual's work. The reference letter should balance honest evaluation with legal compliance, avoiding discriminatory language while providing specific, relevant information about the candidate's professional experience and abilities.
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1. Letter Header: Professional letterhead including company details, date, and reference number if applicable
2. Recipient Details: Full name and address of the recipient or 'To Whom It May Concern' if recipient unknown
3. Introduction: Statement of purpose and confirmation of the relationship with the reference subject
4. Employment Details: Duration of employment, position(s) held, and primary responsibilities
5. Performance Assessment: Evaluation of the individual's skills, competencies, and achievements
6. Character Statement: Brief description of the individual's personal qualities and work ethic
7. Closing Statement: Recommendation statement and invitation for further contact if needed
8. Signature Block: Writer's full name, title, contact information, and signature
1. Specific Project Highlights: Detailed examples of significant projects or achievements, used when highlighting specific expertise
2. Academic Achievements: Information about educational accomplishments or training, relevant for academic or educational references
3. Leadership Experience: Details about team management and leadership roles, important for senior position applications
4. Industry-Specific Certifications: List of relevant professional certifications and qualifications, used for specialized positions
5. Reason for Departure: Brief explanation of why the employee left, if appropriate and positive
1. Performance Metrics: Optional attachment showing quantifiable achievements or performance indicators
2. Project Portfolio: Summary of major projects completed, if relevant to the reference
3. Certifications Copy: Copies of relevant professional certifications mentioned in the letter
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