This document is specifically designed for situations where an individual needs to formally decline a job offer after having signed an employment contract in Malta. The document type "Declining A Job Offer After Signing The Contract" is crucial in situations where circumstances have changed after contract signing but before the actual start date of employment. It must comply with Maltese employment law, particularly the Employment and Industrial Relations Act, and address potential contractual obligations under the Civil Code of Malta. The document includes formal notification, reasoning, acknowledgment of any contractual obligations, and provisions for handling confidential information or company property if applicable. It's designed to minimize legal exposure while maintaining professional relationships, taking into account both the employer's interests and the candidate's circumstances.
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1. Date and Address Details: Current date and contact details of both the employee and employer
2. Subject Line: Clear indication that this is regarding declining a signed employment contract
3. Opening Gratitude: Expression of appreciation for the job offer and the trust placed in the candidate
4. Main Statement: Clear and direct statement about declining the position
5. Reason: Brief, professional explanation for declining the position
6. Notice of Contract Termination: Formal statement acknowledging the signed contract and giving notice of termination
7. Apology: Professional apology for any inconvenience caused
8. Closing: Professional closure with willingness to maintain positive professional relationship
9. Signature Block: Full name, contact information, and signature
1. Return of Company Property: Include if any company property or confidential information was already received
2. Reference to Specific Contract Clauses: Include if there are specific termination clauses in the signed contract that need to be referenced
3. Offer to Assist in Transition: Include if willing to assist in finding a replacement or handling the transition
4. Non-Disclosure Reminder: Include if confidential information was already shared
5. Alternative Candidate Suggestion: Include if you wish to recommend another candidate for the position
1. Copy of Original Contract: Attachment of the signed employment contract being terminated
2. Formal Resignation Form: If required by company policy or Maltese law
3. Return of Property Checklist: If any company property needs to be returned
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