Client Intake Form for Malta

Client Intake Form Template for Malta

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Client Intake Form

"I need a Client Intake Form for my Malta-based financial services firm that complies with GDPR and AML regulations, with enhanced due diligence sections for high-net-worth individuals and corporate clients, to be implemented by March 2025."

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What is a Client Intake Form?

The Client Intake Form serves as the primary document for initiating and documenting new client relationships in Malta. It is designed to collect comprehensive information about clients while ensuring compliance with Malta's regulatory framework, including the Prevention of Money Laundering Act, Data Protection Act, and relevant EU regulations such as GDPR. The form is essential for conducting proper due diligence, assessing client risk profiles, and maintaining accurate records as required by Maltese authorities. It includes sections for personal or corporate information, regulatory declarations, consent forms, and service requirements, making it a crucial tool for regulated entities operating under Maltese jurisdiction.

What sections should be included in a Client Intake Form?

1. Personal Information: Basic client details including full name, date of birth, nationality, and contact information

2. Identification Details: Government ID information, including type of ID, number, issuing country, and expiry date

3. Contact Information: Current residential address, correspondence address, phone numbers, email addresses

4. Employment Information: Current employment status, employer details, occupation, and source of income

5. Service Requirements: Details of services being requested and specific requirements

6. Risk Assessment Information: Questions to determine client risk profile as per AML regulations

7. Data Protection Declaration: GDPR-compliant declaration about how personal data will be collected, processed, and stored

8. Consent Declarations: Client authorizations and consents for data processing and service provision

What sections are optional to include in a Client Intake Form?

1. Corporate Entity Details: For business clients: company registration details, ownership structure, and beneficial owners

2. Political Exposure Declaration: Required if client indicates potential political exposure status

3. Tax Residency Information: Required for tax-related services or when client has multiple tax residencies

4. Digital Services Access: Optional section for clients requiring access to digital platforms or services

5. Additional Service Requirements: For clients requiring specialized or multiple services

6. Professional Intermediary Information: When client is represented by a professional intermediary

What schedules should be included in a Client Intake Form?

1. Document Checklist: List of required supporting documents based on client type and service requirements

2. Fee Schedule: Details of applicable fees and payment terms if relevant to the service

3. Privacy Notice: Detailed GDPR-compliant privacy notice explaining data processing practices

4. Declaration of Source of Funds: Template for declaring source of funds for AML compliance

5. Terms and Conditions: Standard terms and conditions applicable to the service relationship

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Financial Services

Legal Services

Corporate Services

Trust Services

Banking

Insurance

Investment Services

Real Estate

Gaming

Professional Services

Accounting Services

Consultancy Services

Fiduciary Services

Relevant Teams

Compliance

Legal

Risk Management

Client Relations

Operations

Customer Service

Onboarding

Business Development

Due Diligence

Data Protection

Regulatory Affairs

Relevant Roles

Compliance Officer

Risk Manager

Client Relationship Manager

Legal Counsel

Data Protection Officer

MLRO (Money Laundering Reporting Officer)

Business Development Manager

Operations Manager

Customer Service Representative

Onboarding Specialist

Account Manager

Regulatory Affairs Manager

Due Diligence Officer

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