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1. Letter Header: Company letterhead, date, and employee's contact details
2. Salutation: Formal greeting addressing the employee by name
3. Opening Acknowledgment: Recognition of employee's contribution and value to the company
4. Purpose Statement: Clear statement of the letter's purpose to retain the employee
5. Retention Period: Specific timeframe for which the retention arrangement applies
6. Retention Payment/Incentive: Details of the retention bonus or incentive amount and payment terms
7. Payment Conditions: Conditions that must be met to receive the retention payment
8. Current Employment Terms: Confirmation that other employment terms remain unchanged
9. Confidentiality: Statement regarding the confidential nature of the retention arrangement
10. Acceptance Process: Instructions for accepting the retention offer
11. Closing: Formal closing, signature block, and company representative details
1. Performance Metrics: Specific performance expectations or KPIs that must be met during the retention period, include when retention payment is tied to performance
2. Additional Benefits: Any extra benefits or incentives beyond the basic retention payment, include when offering enhanced benefits package
3. Special Projects: Details of specific projects or responsibilities during the retention period, include when retention is linked to particular initiatives
4. Non-Compete Provisions: Additional non-compete or restrictive covenant terms, include when new restrictions are part of retention
5. Early Termination Provisions: Handling of retention payment in case of early termination, include when specific scenarios need to be addressed
6. Tax Treatment: Explanation of tax implications of the retention payment, include when tax treatment needs clarification
1. Schedule A - Payment Structure: Detailed breakdown of retention payment structure if paid in installments or subject to multiple conditions
2. Schedule B - Performance Metrics: Detailed description of performance targets or KPIs if applicable
3. Schedule C - Benefits Summary: Summary of additional benefits or changes to existing benefits package
4. Appendix 1 - Acceptance Form: Form for the employee to sign and return indicating acceptance of retention terms
Purpose
Duration
Retention Payment Terms
Payment Conditions
Performance Requirements
Confidentiality
Continued Employment
Tax Treatment
Early Termination
Non-Compete
Non-Solicitation
Governing Law
Integration
Amendment
Acceptance
Severability
Acknowledgment of Receipt
Company Property
Data Protection
Financial Services
Technology
Manufacturing
Professional Services
Retail
Healthcare
Telecommunications
Real Estate
Construction
Education
Hospitality
Logistics
Media and Entertainment
Energy
Insurance
Human Resources
Legal
Finance
Information Technology
Operations
Sales
Marketing
Research and Development
Product Development
Customer Service
Engineering
Quality Assurance
Business Development
Strategy
Compliance
Chief Executive Officer
Chief Financial Officer
Chief Technology Officer
Department Head
Senior Manager
Project Manager
Technical Lead
Senior Developer
Key Account Manager
Senior Analyst
Product Manager
Research Director
Principal Engineer
Senior Consultant
Operations Manager
HR Director
Legal Counsel
Financial Controller
Sales Director
Regional Manager
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