A Notice of Cancellation Letter is a critical business document used to formally communicate the termination of a contractual relationship. Under Hong Kong's legal system, this document must be crafted carefully to ensure legal validity and effectiveness. It is typically used when a party wishes to end a contract according to termination provisions in the original agreement or under circumstances permitted by Hong Kong law. The document should include essential details such as contract identification, effective date of cancellation, and any relevant legal basis for the termination. It's particularly important in Hong Kong's business environment, where clear documentation of contract termination is crucial for legal certainty and risk management. The letter must comply with local legal requirements, including any specific notice periods mandated by law or contract, and should be written in a way that maintains professionalism while clearly communicating the intention to terminate.

1. Header Information: Sender's and recipient's full names and addresses, date, and reference numbers if applicable

2. Subject Line: Clear indication that this is a Notice of Cancellation, including any relevant contract or agreement reference

3. Contract Identification: Specific details of the contract being cancelled, including date of original contract and any unique identifiers

4. Statement of Cancellation: Clear and unambiguous statement of intention to cancel the contract

5. Effective Date: Specific date when the cancellation will take effect, considering any notice periods required by the original contract

6. Legal Basis: Reference to the specific clause in the original contract or law that permits the cancellation

7. Closing and Signature: Professional closing, name and signature of the authorized person, and their position/title