The Employee Transfer Letter From One Company To Another Company is a crucial document used in Hong Kong business operations when an employee needs to be transferred between organizations, whether within a corporate group or between unrelated entities. This document is essential for maintaining clear records of employment continuity, protecting employee rights, and ensuring compliance with Hong Kong employment laws. It typically becomes necessary during corporate restructuring, acquisition scenarios, or strategic staff redeployment. The letter must comply with Hong Kong's Employment Ordinance and related legislation, addressing key aspects such as continuous service recognition, benefit transfers, and MPF arrangements. It serves as an official record of the transfer terms and helps prevent future disputes by clearly documenting the agreed changes in employment relationship.
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1. Letter Header: Company letterhead, date, reference number, and addressee details
2. Subject Line: Clear indication that this is regarding employment transfer
3. Opening Paragraph: Brief introduction confirming the transfer arrangement between the two companies
4. Transfer Details: Key information including effective date, new role, and new reporting relationship
5. Current Employment Status: Confirmation of current employment terms and length of service
6. New Employment Terms: Overview of employment terms with the new company, including any changes
7. Continuity of Service: Confirmation that previous service years will be recognized
8. Benefits Transfer: Information about transfer of benefits, including MPF arrangements
9. Outstanding Matters: Treatment of accrued leave, bonuses, and other entitlements
10. Acceptance: Space for employee acknowledgment and acceptance of transfer terms
11. Closing: Signature blocks for authorized representatives of both companies
1. Overseas Posting Details: Include when the transfer involves relocation to a different country
2. Restrictive Covenants: Include when there are specific non-compete or confidentiality requirements
3. Probation Period: Include if a new probation period applies with the new company
4. Special Allowances: Include when transfer includes special allowances or one-time payments
5. Training Requirements: Include when specific training or certification is required in new role
6. Group Structure Information: Include when explaining relationship between old and new employer if within same group
1. Schedule 1 - Detailed Employment Terms: Comprehensive list of new employment terms and conditions
2. Schedule 2 - Benefits Comparison: Side-by-side comparison of current and new benefits package
3. Schedule 3 - Outstanding Entitlements: Detailed calculation of accrued benefits, leave, and other entitlements
4. Appendix A - Required Documents: List of documents employee needs to provide for the transfer
5. Appendix B - Key Contact Information: Contact details for HR representatives at both companies
6. Appendix C - Transfer Timeline: Detailed timeline of transfer process and key dates
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