The Internal Transfer Letter To Employee is a crucial document in German employment practice, used when an employee moves to a different role or department within the same organization. It serves as an official record of the transfer and modifications to the employment relationship, ensuring compliance with German labor law requirements, particularly the Notification Act (Nachweisgesetz) and Works Constitution Act (Betriebsverfassungsgesetz). This document should be used whenever an employee's role, reporting structure, or working conditions change within the organization, even if they remain with the same legal entity. It typically includes details about the new position, department, reporting relationships, any changes to terms and conditions, and the effective date of the transfer. The letter forms part of the employee's personnel file and serves as a legal reference point for the modified employment relationship.
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1. Letter Header: Company letterhead, date, and employee's current contact details
2. Subject Line: Clear indication that this is an internal transfer letter
3. Salutation: Professional greeting to the employee
4. Transfer Confirmation: Clear statement confirming the internal transfer and its effective date
5. New Role Details: Specific information about the new position, including job title and department
6. New Reporting Structure: Details of new supervisor and reporting relationships
7. Location: New work location details if applicable
8. Terms and Conditions: Confirmation of which existing employment terms remain unchanged and any modifications
9. Start Date: Specific date when the transfer takes effect
10. Closing: Positive closing statement, signature block, and company representative details
1. Transition Period: Include when there is a specific handover or transition period planned
2. Training Requirements: Include when the new role requires specific training or certifications
3. Compensation Changes: Include when the transfer involves changes to salary or benefits
4. Travel Requirements: Include when the new role involves different travel expectations
5. Probationary Period: Include if there is a trial period in the new role
6. Works Council Reference: Include when works council approval was required and obtained
7. Special Arrangements: Include when there are specific arrangements for working hours, equipment, or other special conditions
1. Current vs. New Terms Summary: Comparative table showing current and new employment terms
2. Job Description: Detailed description of the new role and responsibilities
3. Organization Chart: Visual representation of new department structure and reporting lines
4. Benefits Schedule: If applicable, detailed breakdown of any modified benefits package
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