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Disciplinary Appeal Letter

Disciplinary Appeal Letter Template for Belgium

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Key Requirements PROMPT example:

Disciplinary Appeal Letter

"I need to draft a Disciplinary Appeal Letter in response to a written warning I received on January 15, 2025, challenging the accusation of repeated tardiness, and I want to include evidence of my punctual attendance records and transport disruption documentation."

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Document background
The Disciplinary Appeal Letter is a crucial document in Belgian employment relations, used when an employee wishes to formally contest a disciplinary action taken against them. It must be drafted in accordance with Belgian employment law, particularly the Employment Contracts Act of 1978 and applicable collective bargaining agreements. This document is typically used following receipt of a formal disciplinary notice and should be submitted within the organization's specified timeframe for appeals. The letter should clearly identify the original disciplinary action, present well-reasoned arguments for the appeal, include any supporting evidence, and specify the desired outcome. It forms part of the employee's official employment record and may be significant in any subsequent legal proceedings.
Suggested Sections

1. Sender's Details: Full name, position, employee ID, department, and contact information of the appellant

2. Recipient's Details: Name, position, and department of the person/committee handling the appeal

3. Reference Information: Date, subject line, reference numbers of original disciplinary action

4. Original Disciplinary Action: Clear description of the disciplinary measure being appealed

5. Grounds for Appeal: Detailed explanation of why the disciplinary action is being contested

6. Supporting Arguments: Specific points and evidence supporting the appeal

7. Requested Outcome: Clear statement of the desired resolution

8. Closing Statement: Professional closing and signature

Optional Sections

1. Witness Information: Include when there are witnesses who can support the appeal

2. Procedural Irregularities: Include when claiming that proper disciplinary procedures were not followed

3. Union Representative Details: Include when a union representative is involved in the appeal

4. Previous Communications: Include when referencing relevant prior correspondence or meetings

5. Time Extension Request: Include when requesting additional time to gather evidence or documentation

Suggested Schedules

1. Original Disciplinary Notice: Copy of the original disciplinary action notification

2. Supporting Evidence: Any documentation, emails, or records supporting the appeal

3. Witness Statements: Written statements from witnesses (if applicable)

4. Employment Records: Relevant portions of employment history or performance reviews

5. Company Policies: Relevant sections of company policies or procedures being referenced

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Manufacturing

Financial Services

Healthcare

Technology

Retail

Construction

Education

Professional Services

Hospitality

Transportation

Public Sector

Telecommunications

Energy

Agriculture

Mining

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Labor Relations

Personnel Administration

Operations

Management

Relevant Roles

Human Resources Manager

Employee Relations Specialist

Legal Counsel

Compliance Officer

Department Manager

Line Supervisor

Union Representative

Personnel Administrator

HR Business Partner

Employee Relations Manager

Labor Relations Specialist

HR Director

General Manager

Operations Manager

Industries
Belgian Employment Contracts Act of 3 July 1978: Fundamental law governing employment relationships in Belgium, including disciplinary procedures and grounds for appeal
Work Rules Act (Arbeidsreglement/Règlement de travail): Regulates internal workplace rules and procedures, including disciplinary measures and appeal processes
Collective Bargaining Agreement No. 109: Covers employer's obligation to provide motivation for significant decisions affecting employment, including disciplinary actions
Belgian Anti-Discrimination Laws of 10 May 2007: Ensures disciplinary actions and appeals are free from discrimination based on protected characteristics
Belgian Companies Code: Provides framework for corporate governance and internal procedures, including handling of employee grievances
Law of 8 April 1965 on Work Regulations: Establishes requirements for workplace regulations including disciplinary procedures and appeal mechanisms
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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