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Data Privacy Impact Assessment

Data Privacy Impact Assessment Template for Belgium

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Key Requirements PROMPT example:

Data Privacy Impact Assessment

"I need a Data Privacy Impact Assessment for our new AI-powered customer behavior analysis system that will process personal data of Belgian customers, including profiling and automated decision-making features planned to launch in March 2025."

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Document background
The Data Privacy Impact Assessment (DPIA) is a mandatory document required under Article 35 of the GDPR and Belgian data protection law when processing activities are likely to result in high risks to individuals' rights and freedoms. It must be conducted prior to commencing high-risk processing activities, such as large-scale processing of sensitive data, systematic monitoring of public areas, or using new technologies. The document should be used when implementing new systems, processes, or technologies that involve personal data processing, or when making significant changes to existing processing activities. The DPIA helps organizations in Belgium demonstrate accountability and compliance with data protection principles, while also identifying and minimizing privacy risks. It must follow both EU-wide requirements and specific guidelines issued by the Belgian Data Protection Authority.
Suggested Sections

1. Executive Summary: High-level overview of the DPIA findings, key risks identified, and main recommendations

2. Project Overview: Description of the processing activity being assessed, including purpose, context, and business objectives

3. Data Processing Description: Detailed description of how personal data will be collected, used, stored, and deleted

4. Necessity and Proportionality Assessment: Analysis of whether the processing is necessary and proportionate to the purposes

5. Data Protection Principles Compliance: Assessment of compliance with GDPR principles (lawfulness, fairness, transparency, etc.)

6. Risk Assessment: Identification and evaluation of privacy risks to individuals' rights and freedoms

7. Risk Mitigation Measures: Description of measures to address the identified risks

8. DPO and Stakeholder Consultation: Summary of consultations with DPO, data subjects, and other relevant stakeholders

9. Recommendations and Conclusions: Final recommendations, residual risks, and approval/rejection of processing activity

Optional Sections

1. Cross-Border Data Transfers: Required when personal data is transferred outside the EEA, detailing transfer mechanisms and safeguards

2. Special Categories of Data: Required when processing sensitive personal data, detailing additional safeguards and legal basis

3. Automated Decision-Making: Required when processing involves automated decision-making or profiling

4. Children's Data Processing: Required when processing involves data of children under 16

5. Large Scale Processing Assessment: Required when processing is conducted on a large scale

6. Vendor/Processor Assessment: Required when third-party processors are involved in the processing activities

Suggested Schedules

1. Data Flow Diagrams: Visual representations of how data flows through the system/process

2. Risk Assessment Matrix: Detailed risk scoring and evaluation matrices

3. Technical and Security Measures: Detailed description of security controls and technical measures

4. Processing Records: Detailed inventory of personal data being processed

5. Consultation Responses: Documentation of stakeholder consultation responses

6. Legal Basis Analysis: Detailed analysis of legal bases for processing

7. Privacy Notice: Copy of relevant privacy notices

8. Prior DPIAs: References to any previous relevant DPIAs

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Personal Data
Special Categories of Personal Data
Processing
Data Controller
Data Processor
Data Subject
Data Protection Officer
Privacy Impact
Risk Assessment
Data Protection Impact Assessment
High-Risk Processing
Supervisory Authority
Belgian Data Protection Authority
Cross-border Processing
Consent
Data Minimization
Purpose Limitation
Storage Limitation
Privacy by Design
Privacy by Default
Data Protection Principles
Technical Measures
Organizational Measures
Data Breach
Pseudonymization
Encryption
Data Transfer
Third Country
Legitimate Interest
Legal Basis
Data Protection Laws
Record of Processing Activities
Risk Mitigation
Data Flow
Processing Operations
Automated Decision-Making
Profiling
Joint Controller
Information Security
Data Retention
Privacy Notice
Data Subject Rights
Accountability
Impact Assessment Methodology
Residual Risk
Clauses
Purpose and Scope
Processing Operations Description
Data Collection
Data Storage
Data Transfer
Legal Basis Assessment
Necessity and Proportionality
Risk Assessment
Impact Analysis
Technical Security Measures
Organizational Security Measures
Data Subject Rights
Cross-border Transfers
Processor Management
Data Retention
Privacy Notice Requirements
Consultation Requirements
Documentation Requirements
Monitoring and Review
Risk Mitigation Measures
Compliance Assessment
Special Categories Processing
Automated Decision Making
Data Protection Principles
Prior Consultation Requirements
DPO Consultation
Stakeholder Consultation
Implementation Timeline
Review Period
Residual Risk Assessment
Relevant Industries

Financial Services

Healthcare

Technology

Retail

Telecommunications

Insurance

Education

Public Sector

Manufacturing

Professional Services

E-commerce

Transportation and Logistics

Energy and Utilities

Media and Entertainment

Research and Development

Relevant Teams

Legal

Information Security

Risk Management

Compliance

IT

Data Protection

Internal Audit

Project Management

Business Operations

Information Governance

Technology Infrastructure

Enterprise Architecture

Quality Assurance

Data Management

Privacy

Relevant Roles

Data Protection Officer

Privacy Manager

Information Security Manager

Risk Manager

Compliance Officer

IT Director

Legal Counsel

Chief Information Security Officer

Project Manager

Business Analyst

System Architect

Privacy Analyst

Chief Technology Officer

Audit Manager

Information Governance Manager

Industries
General Data Protection Regulation (GDPR): The EU's fundamental regulation on data protection and privacy, particularly Article 35 which specifically requires DPIAs for high-risk processing activities
Belgian Data Protection Act of 30 July 2018: The national law implementing and supplementing the GDPR in Belgium, providing specific national requirements for data processing
Belgian DPA Guidelines on DPIAs: Specific guidance from the Belgian Data Protection Authority on conducting DPIAs, including criteria for mandatory DPIAs and methodology
ePrivacy Directive (2002/58/EC): EU directive relevant for electronic communications data and cookies, which may need to be considered in the DPIA if electronic communications are involved
Act on Electronic Communications of 13 June 2005: Belgian law implementing the ePrivacy Directive, relevant for electronic communications aspects of data processing
Belgian Civil Code: Relevant for general contractual obligations and liability aspects related to data processing
Belgian Criminal Code: Contains provisions on data protection violations and cyber crimes that should be considered in risk assessment
Royal Decree of 13 February 2001: Although largely superseded by GDPR, some provisions might still be relevant for specific types of data processing
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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