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Acceptance Internship Letter

Acceptance Internship Letter Template for Belgium

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Key Requirements PROMPT example:

Acceptance Internship Letter

"I need an Acceptance Internship Letter for a 6-month technology internship program starting March 2025, compliant with Belgian law, that includes provisions for hybrid working arrangements and specialized IT security training requirements."

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Document background
The Acceptance Internship Letter is a crucial document in the Belgian employment landscape, used when an organization wishes to formally confirm an internship arrangement with a candidate. This document is typically issued after initial discussions and agreements have been reached, but before the internship begins. It must comply with Belgian labor laws, educational regulations, and social security requirements. The Acceptance Internship Letter serves multiple purposes: it confirms the internship offer, documents the terms and conditions, satisfies legal requirements, and provides necessary information for educational institutions and insurance purposes. This document is particularly important in Belgium where internships are strictly regulated and must maintain a clear educational purpose while providing adequate protections for the intern.
Suggested Sections

1. Header Information: Company letterhead, date, and addressee details of the intern

2. Acceptance Statement: Clear statement confirming the offer and acceptance of the internship position

3. Position Details: Title of the internship position and department/team

4. Duration and Dates: Start date, end date, and total duration of the internship

5. Working Hours: Specified working hours, including daily schedule and total hours per week

6. Location: Primary workplace location and any remote work arrangements

7. Compensation: Details of any stipend, allowances, or benefits (if applicable)

8. Supervision: Name and position of the designated internship supervisor

9. Basic Obligations: Key responsibilities and expectations from the intern

10. Signature Block: Space for signatures of both company representative and intern

Optional Sections

1. Educational Institution Reference: Include when the internship is part of an educational program, specifying the associated institution and program

2. Transportation Benefits: Include when offering commuting allowance or transportation arrangements

3. Meal Arrangements: Include when providing meal vouchers or cafeteria access

4. Remote Work Policy: Include when allowing partial remote work arrangements

5. Language Requirements: Include when specific language skills are required for the position

6. Additional Training: Include when specific training programs will be provided during the internship

Suggested Schedules

1. Internship Program Overview: Detailed description of the internship program, learning objectives, and expected outcomes

2. Code of Conduct: Company's code of conduct and basic rules applicable to interns

3. Confidentiality Agreement: Standard non-disclosure agreement for intern to sign

4. Insurance Documentation: Details of workplace accident insurance coverage

5. Educational Institution Agreement: If applicable, the agreement with the educational institution

6. Weekly Schedule Template: Template for tracking intern's hours and activities

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Technology

Financial Services

Manufacturing

Healthcare

Education

Professional Services

Media and Entertainment

Retail

Telecommunications

Energy

Construction

Biotechnology

Public Sector

Non-Profit Organizations

Research and Development

Consulting

Relevant Teams

Human Resources

Legal

Compliance

Administration

Learning & Development

Talent Acquisition

Graduate Recruitment

Personnel Administration

Corporate Communications

Operations

Relevant Roles

Human Resources Manager

Talent Acquisition Specialist

Legal Counsel

Department Manager

Internship Coordinator

Training and Development Manager

Program Manager

Administrative Officer

Compliance Officer

Learning and Development Specialist

Industries
Belgian Internship Act of 21 September 2005: The main legislation governing internship agreements in Belgium, defining the basic requirements and conditions for internships
Belgian Higher Education Framework Decree: Regulates the educational aspects of internships and their integration into educational programs
Social Security Law of 27 June 1969: Defines social security obligations and insurance requirements for interns in Belgium
Act of 4 August 1996 on Well-being of Workers: Covers health and safety regulations applicable to interns in the workplace
Belgian Language Decree: Stipulates language requirements for employment documents in different regions of Belgium
Royal Decree on Workplace Accident Insurance: Specifies insurance requirements for covering interns against workplace accidents
Belgian Privacy Act: Governs the handling of personal data in employment relationships, including internships
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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