Association Meeting Minutes Template for Austria

Association Meeting Minutes are essential governance documents required under Austrian law for documenting formal meetings of registered associations. These minutes serve multiple purposes: they provide legal evidence of decisions made, ensure transparency in association governance, and maintain historical records of the organization's activities. The document must comply with the Austrian Federal Law on Associations (Vereinsgesetz 2002) and include specific elements such as attendance records, voting results, and formal authentication. Meeting minutes are typically required for both regular general meetings and extraordinary meetings, and they form part of the official records that associations must maintain. They are particularly important for legal verification, tax purposes, and demonstrating compliance with statutory obligations and the association's own statutes.

1. Header Information: Date, time, and location of meeting, name of association

2. Attendance: List of present members, apologies, proxies, and confirmation of quorum

3. Meeting Opening: Time meeting was called to order, who chaired, who recorded minutes

4. Approval of Previous Minutes: Review and approval of minutes from previous meeting

5. Agenda Confirmation: Confirmation of the meeting agenda and any amendments

6. Main Proceedings: Record of discussions, motions, and decisions in chronological order

7. Voting Results: Details of any votes taken, including numbers for/against/abstaining

8. Next Meeting: Date and location of next scheduled meeting

9. Closure: Time of meeting closure

10. Signatures: Signatures of chairperson and minute-taker verifying accuracy