Debt Factoring Agreement for South Africa

Debt Factoring Agreement Template for South Africa

A comprehensive agreement governed by South African law that establishes the terms and conditions under which a financial institution (Factor) purchases accounts receivable from a business (Client) at a discount. The agreement covers the sale mechanism, pricing, operational procedures, and risk allocation between parties, while ensuring compliance with South African financial services regulations, including the National Credit Act and Financial Intelligence Centre Act. It details the ongoing relationship between Factor and Client, including receivables eligibility criteria, collections processes, and reporting requirements.

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What is a Debt Factoring Agreement?

The Debt Factoring Agreement is essential for businesses seeking to improve their working capital position by monetizing their accounts receivable. Used extensively in South Africa's commercial financing sector, this agreement establishes the legal framework for a Factor to purchase a Client's receivables at a discount, providing the Client with immediate access to working capital. The document comprehensively addresses operational procedures, compliance requirements under South African financial services legislation, risk allocation, and ongoing obligations of all parties. It is particularly relevant in scenarios where businesses need to maintain steady cash flow without taking on traditional debt, while ensuring proper protection for both the Factor and Client in accordance with South African law.

What sections should be included in a Debt Factoring Agreement?

1. Parties: Identifies the Factor and the Client, including their full legal names, registration numbers, and registered addresses

2. Background: Sets out the context of the agreement - that the Client wishes to sell its receivables and the Factor wishes to purchase them

3. Definitions and Interpretation: Defines key terms used in the agreement including 'Receivables', 'Eligible Receivables', 'Purchase Price', 'Discount Rate', etc.

4. Sale and Purchase of Receivables: Core provisions regarding the sale and assignment of receivables, including the true sale nature of the transaction

5. Purchase Price and Payment Terms: Details how the purchase price is calculated, including discount rates, reserves, and payment mechanisms

6. Eligibility Criteria: Specifies the criteria that receivables must meet to be eligible for purchase

7. Representations and Warranties: Client's representations regarding its business, the receivables, and its authority to sell them

8. Client Undertakings: Ongoing obligations of the Client regarding its business operations and the receivables

9. Operating Procedures: Day-to-day procedures for offering and purchasing receivables, including documentation requirements

10. Collections and Payments: Procedures for collecting receivables and handling payments from debtors

11. Events of Default: Circumstances constituting default and consequences thereof

12. Term and Termination: Duration of the agreement and circumstances allowing early termination

13. Confidentiality: Obligations regarding confidential information

14. General Provisions: Standard boilerplate clauses including notices, amendments, governing law, etc.

What sections are optional to include in a Debt Factoring Agreement?

1. Recourse Provisions: Used in recourse factoring arrangements where the Client retains credit risk of debtor default

2. Notification and Communication: Required when debtors are to be notified of the assignment of receivables

3. Credit Protection Services: Included when the Factor provides credit monitoring or protection services

4. Debtor Credit Limits: Used when the Factor sets specific credit limits for individual debtors

5. Additional Services: When Factor provides additional services like bookkeeping or collection services

6. Security Arrangements: Required when additional security is taken from the Client

7. Cross-Border Provisions: Needed when dealing with international receivables

8. Electronic Trading Platform: When parties use an electronic platform for receivables trading

What schedules should be included in a Debt Factoring Agreement?

1. Schedule 1 - Eligibility Criteria: Detailed list of criteria for acceptable receivables

2. Schedule 2 - Pricing and Fees: Detailed breakdown of discount rates, fees and charges

3. Schedule 3 - Operating Procedures: Detailed procedures for daily operations including forms and timing requirements

4. Schedule 4 - Required Documents: List of documents required for receivables verification

5. Schedule 5 - Approved Debtors: List of pre-approved debtors and their credit limits

6. Schedule 6 - Form of Notice to Debtors: Template for notifying debtors of the assignment

7. Schedule 7 - Reporting Requirements: Forms and templates for required reports

8. Appendix A - Data Protection Requirements: Specific requirements for handling personal information under POPIA

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

South Africa

Publisher

Genie AI

Document Type

Financing Agreement

Cost

Free to use
Relevant legal definitions
Clauses
Relevant Industries

Manufacturing

Wholesale Trade

Retail

Construction

Transportation and Logistics

Textiles and Clothing

Agriculture

Technology and Software

Professional Services

Healthcare

Industrial Supply

Export/Import

Relevant Teams

Legal

Finance

Treasury

Credit and Collections

Operations

Risk Management

Compliance

Commercial

Accounts Receivable

Business Development

Relevant Roles

Chief Financial Officer

Finance Director

Treasury Manager

Credit Manager

Financial Controller

Accounts Receivable Manager

Legal Counsel

Compliance Officer

Risk Manager

Operations Manager

Commercial Director

Business Development Manager

Collection Manager

Credit Analyst

Finance Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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