The Corporate Retention Policy serves as a crucial governance document for organizations operating in the Philippines, establishing standardized practices for managing corporate records in accordance with local laws and regulations. This policy is essential for ensuring compliance with various Philippine legislative requirements, including the Corporation Code, Data Privacy Act, Electronic Commerce Act, and industry-specific regulations. It provides detailed guidance on retention periods, storage methods, and disposal procedures for different types of corporate records, while addressing both physical and electronic documentation. The policy is particularly important given the increasing complexity of data management requirements and the need to balance business efficiency with legal compliance and risk management.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership of your docs
1. Purpose and Scope: Defines the objective of the policy and its application across the organization
2. Policy Statement: High-level statement of the organization's commitment to proper records management and compliance
3. Definitions: Clear definitions of key terms used throughout the policy, including types of records, retention periods, and disposal methods
4. Roles and Responsibilities: Defines who is responsible for implementing and maintaining the policy, including specific roles like Records Manager, Department Heads, and IT
5. Record Classification: Framework for categorizing different types of records and documents
6. Retention Requirements: General principles and requirements for retention periods, including legal and business requirements
7. Storage and Protection: Requirements for secure storage of both physical and electronic records
8. Disposal and Destruction: Procedures for proper disposal of records, including methods and documentation requirements
9. Legal Hold Procedures: Process for suspending normal retention periods when litigation or investigations are pending
10. Compliance and Audit: Procedures for monitoring compliance with the policy and conducting regular audits
11. Policy Review and Updates: Process for regular review and updating of the policy
1. Electronic Records Management: Detailed procedures specific to electronic records management - needed for organizations with significant digital operations
2. Industry-Specific Requirements: Additional requirements for specific industries (e.g., financial services, healthcare) - needed when organization operates in regulated industries
3. International Operations: Additional requirements for cross-border data retention - needed for organizations with international operations
4. Disaster Recovery: Specific procedures for protecting and recovering records in case of disasters - needed for organizations in high-risk areas or with critical record requirements
5. Third-Party Service Providers: Requirements for records held by third-party providers - needed when organization outsources record storage or processing
6. Social Media Records: Procedures for managing social media content and communications - needed for organizations with significant social media presence
1. Schedule A - Retention Periods: Detailed matrix of record types and their specific retention periods
2. Schedule B - Record Classification Guide: Detailed guide for classifying different types of records
3. Schedule C - Disposal Procedures: Step-by-step procedures for different methods of record disposal
4. Appendix 1 - Forms: Standard forms for record destruction, legal hold notices, and compliance checks
5. Appendix 2 - Systems and Tools: List of approved systems and tools for records management
6. Appendix 3 - Regulatory Requirements: Summary of relevant laws and regulations affecting retention periods
7. Appendix 4 - Department-Specific Guidelines: Specific guidelines for different departments or business units
Find the exact document you need
Corporate Retention Policy
A comprehensive policy document outlining corporate records retention requirements and procedures in compliance with Philippine legislation.
Download
Company Uniform Policy
A Philippine-compliant policy document establishing workplace uniform standards and requirements while adhering to local labor laws and cultural considerations.
Download
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)