The Job Vacancy Letter serves as an official communication tool in Malta's recruitment process, designed to attract qualified candidates while ensuring compliance with local employment legislation. It is typically used when organizations need to formally advertise new positions or replacement roles, containing essential information about the vacancy, company, and application process. The document must adhere to Malta's Employment and Industrial Relations Act, equal opportunities legislation, and data protection requirements. The letter should be clear, comprehensive, and non-discriminatory, providing potential candidates with all necessary information to make an informed decision about applying for the position.
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1. Company Information: Official company letterhead, including registered address and contact details
2. Date and Reference: Current date and any internal reference number for the vacancy
3. Position Title: Clear and specific job title that accurately reflects the role
4. Job Description: Detailed description of the role, main responsibilities, and key deliverables
5. Required Qualifications: Essential educational qualifications and professional certifications needed
6. Required Experience: Specific experience requirements and necessary skills
7. Employment Terms: Basic terms including type of contract (full-time/part-time), work location, and reporting structure
8. Application Process: Instructions on how to apply, including required documents and submission deadline
9. Contact Information: Details of the person or department handling applications
1. Salary Range: Include when company policy allows disclosure of remuneration information
2. Benefits Package: Add when the company wants to highlight specific benefits to attract candidates
3. Equal Opportunities Statement: Include to emphasize commitment to equal opportunities and non-discrimination
4. Remote Work Options: Add when the position offers flexible working arrangements
5. Career Development: Include when highlighting training opportunities and career progression
6. Company Culture: Add when wanting to emphasize unique aspects of company culture and values
7. GDPR Statement: Include when collecting personal data during application process
1. Detailed Job Description: Comprehensive breakdown of roles, responsibilities, and expectations
2. Person Specification: Detailed list of required and desired skills, qualities, and experience
3. Benefits Schedule: Complete list of company benefits and perks available for the position
4. Application Form: Standardized form for collecting candidate information if required
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